Responses Last Confirmed:

Arkansas Department of Higher Education

Agency Contact

Alana Boles
501-371-2060
alana.boles@adhe.edu

Additional Contact

Secretary of State Contact

Mark Martin
501-682-1010
info@sos.arkansa.gov
Topic:

Types of Educational Providers Authorized

2A1.
Institution Types Authorized – Indicate the types of institutions that your agency authorizes. Please provide a short explanation of any ambiguity in the comment section below

__X____    Public, in-state degree granting institutions
__X____    Public, out-of-state degree granting institutions        
__X*___    Private, in-state, not-for-profit degree granting institutions 
__X____    Private, out-of-state, not-for-profit degree granting institutions    
__X____    Private, in-state, for-profit degree granting institutions
__X____    Private, out-of-state, for-profit degree granting institutions
__X____    Public, in-state, non-degree granting institutions
__X**___    Public, out-of-state, non-degree granting institutions
__X***__    Non-degree, not-for profit

2A2.
Clarifying comments:

*ADHE authorizes only private, in-state institutions established after 1975 (state law).  Private in-state institutions can also seek “independent” status, which means they are treated like the institutions established before 1975.

**ADHE authorizes out-of-state, non-degree granting institutions only if those institutions recruit or advertise in Arkansas.

***ADHE authorizes most non-degree institutions with a few exceptions (dance and fitness classes, religious training, training on military bases, etc. are exempt from authorization).

2B1.
Is accreditation required for an institution to be authorized in your state? Yes or No.

Yes for degree granting institutions, No for non-degree granting schools.

2B2.
Clarifying comments:

No response provided

2B3.
If yes, what type of accreditation is required? Please, check all that apply as appropriate.


Regional Accreditation Required for:
__X__ Public, out-of-state degree granting institutions
__X__ Private, in-state, not-for-profit degree granting institutions
__X__ Private, out-of-state, not-for-profit degree granting institutions
__X__ Private, in-state, for-profit degree granting institutions
__X__ Private, out-of-state, for-profit degree granting institutions
_____ Public, in-state, non-degree granting institutions
_____ Public, out-of-state, non-degree granting institutions
_____ Non-degree, not-for profit institutions
_____ Non-degree, for-profit institutions
_____ Religious

2B4.
Clarifying comments:

No response provided

2C1.
Does your agency authorize specific academic programs offered by institutions, only institutions themselves, or both?

____ Institution   ___X__ Program   _____ Both

2C2.
Clarifying comments:

No response provided

2D1.
Does your state require a Surety Bond for authorized out-of-state institutions? Yes or No.

Depends Yes or No

2D2.
Clarifying comments:

If an institution is degree granting, non-public, and has a federal financial composite score of below 1.5, the surety bond is required.

2E1.
Does your state have a Tuition Refund Policy Requirement? If so, for which types of institutions?

Yes, for schools offering certificates and diplomas only, not for degree-granting schools.

Topic:

Exemptions

3A1.
Are certain institutions or programs exempt by law or policy from your state authorization requirements? If so, for which types of institutions? Which types of programs? Please provide web link.
Topic:

Authorization of Distance Education

4A1.
Does your agency require purely online programs offered by out-of-state institutions to be authorized without regard to physical presence? Yes or No.

Yes

4A2.
If not, does your agency determine whether an institution must be authorized based on a physical presence (“operating”) standard? Yes or No.

No response provided

4A3.
Clarifying comments:

No response provided

4B1.
Does your agency require correspondence study programs to be authorized without regard to physical presence? Yes or No

We have no specific rules on correspondence study programs. The institution would be treated the same as an institution would that is offering distance education programs.

4B2.
Clarifying comments:

No response provided

Topic:

Physical Presence Policy - Common Triggers

5A1.
If your agency uses a physical presence standard, how does your agency define physical presence? If available, please provide a link to that policy or a citation to the relevant regulation giving that standard.

No

5A2.
URL for physical presence definition

No response provided

5A3.
Clarifying comments:

No response provided

Topic:

Application Process

6A1.
Description – Please provide a short description of the application process to obtain state authorization. If available, please provide web links to the specific references to all applicable state laws, regulations, manuals, forms, or other pertinent docu

Degree granting institutions: Institutions would need to complete Forms 3, 12, 5, 13, 14, 15, and 16

Non-degree granting schools:  Schools need forms 1000, 2000, 3000 (depending on type of school), and forms/fingerprint card for FBI Background Check.

6A3.
Clarifying comments:

No response provided

Topic:

Fees Associated with Authorization

7A1.
Application Fee – Is there an application fee to initiate the authorization process? If so, what is the fee or fee schedule? Please provide a web link if available.

Degree-granting institutions: Yes, there is a $500 fee per program.

Non-degree granting schools:  https://www.adhe.edu/private-career-education/forms/

(Fees listed in Word Doc)

7A2.
URL for Fee Information
7A3.
Clarifying comments:

No response provided

Topic:

Reporting

8A1.
What kinds of information or data must an institution report to your agency as a condition for continued out-of-state authorization?

Degree Granting Institutions:  Non-SARA, out-of-state and/or private institutions must report annually how much that was collected in tuition from Arkansas students each year and how many Arkansas students are enrolled and how many graduated in each authorized program.

Non-degree granting schools:  Schools must report annually the number of students enrolled, how many of those students were new students, how many terminated enrollment, how many graduates, and tuition collected per program.

8A2.
URL for reporting

Degree granting institutions:  Forms not on our website.                       

Non-degree granting institutions:  https://sbpce.wufoo.com/forms/zbve8rr0g25nnt/

8A3.
How frequently do institutions report data?

Annually

8A4.
Is this information published or shared publicly?

The degree granting institutions’ information is reported at the Arkansas Higher Education Coordinating Board meeting, which is a public meeting.

8A5.
Clarifying comments:

No response provided

Topic:

Consumer Protection and Student Complaints - Non-SARA Participating Institutions

9A1.
Please describe the process for handling complaints about out-of-state postsecondary institutions or programs?

ADHE receives the complaint, then contacts the institution to try and resolve the complaint. 

9A2.
URL for the complaint form
9A3.
Is the process handled all within your agency or do you divide consumer protection and student complaint duties dependent on the type of institution (Public, Private, Technical, etc.)?

It is not divided.  All out-of-state complaints go to Alana Boles.

9A4.
Clarifying comments:

No response provided

9B1.
Does this complaint process extend to institutions not authorized by the agency that may enroll residents of the state (such as explicitly distance education programs with no physical presence or exempt institutions)?

No.  Those complaints would be handled by the Arkansas Attorney General’s Office.  It is a Class B Misdemeanor in Arkansas for an institution to not comply with the law.

9B2.
Who is the contact person at your agency for receiving complaints?

Contact Name:  Alana Boles
Title:  Program Director for Private Career and Out-of-State Institutions
Agency: ADHE
Address:  423 Main Street, Suite 400, Little Rock, AR  72201
Email: Alana.boles@adhe.edu
Phone:  501-371-2060
URL

9B3.
Clarifying comments:

No response provided

Topic:

Consumer Protection and Student Complaints - SARA Participating Institutions

10A1.
Please describe the process for handling complaints about SARA participating Institutions.

ADHE received the complaint, then contacts the institution to try and resolve the complaint.

10A2.
Is the process handled all within your agency or do you divide consumer protection and student complaint duties dependent on the type of institution (Public, Private, Technical, etc.)?

All are handled by Alana Boles

10A3.
URL for student complaints – SARA participating institutions
10A4.
Who is the contact person at your agency for receiving complaints?

Contact Name:  Alana Boles
Title:  Program Director for Private Career and Out-of-State Institutions
Agency: ADHE
Address:  423 Main Street, Suite 400, Little Rock, AR  72201
Email:  Alana.boles@adhe.edu
Phone:  501-371-2060
URL

10A5.
Clarifying comments:

No response provided

Topic:

Enforcement

11A1.
If your agency has written descriptions of the possible consequence of institutional non-compliance, please provide it (or provide a web link).

Do not have one. ADHE would refer to the Arkansas Attorney General’s Office.  It is a Class B Misdemeanor in Arkansas for an institution to not comply with this law. https://law.justia.com/codes/arkansas/2012/title-6/subtitle-5/chapter-61/subchapter-3/section-6-61-301

Topic:

Records Retention

12A1.
When a school closes, what is the process your state uses to ensure that transcripts/records are kept available?

Institutions offering degree programs must maintain a plan for catastrophic events.  Schools offering certificates and diplomas are required to keep student records in a fireproof container and to give to ADHE should a catastrophic event occur.

12B1.
From what agency do students request their transcripts/records from a closed school?

Agency Name: ADHE
Contact Person:  Alana Boles or Tracye McKeown
Contact Phone:  501-371-2000
Contact Address:  423 Main Street, Suite 400, Little Rock, AR  72201
Contact Email:  Alana.boles@adhe.edu
Contact websitehttps://www.adhe.edu/private-career-education

Topic:

Additional Information

13A1.
Is there anything else about the authorization process in your state that we and others ought to know about?

Out-of-state institutions offering only clinicals, internships, externships or other types of experiential learning are not required to obtain authorization by ADHE.