Agency Contact
Dr. Mary Jayne Fay
617-701-5819
occupational.schools@mass.gov
Secretary of State Contact
William Galvin
617-727-9180
cis@ses.stat.ma.us
Topic 1: Important Agency Information to Note
Provide important web links:
- Home Page web link https://www.mass.gov/orgs/division-of-occupational-licensure
- Statutes and Regulations Page web link Occupational school laws and regulations | Mass.gov
- Authorization Information Page web link https://www.mass.gov/orgs/office-of-private-occupational-school-education
- Application Information Page web link https://www.mass.gov/apply-for-or-renew-an-occupational-school-license
- Renewal Information Page web link https://www.mass.gov/apply-for-or-renew-an-occupational-school-license
What types of institutions are subject to this agency’s authority? Indicate the types of institutions that your agency authorizes.
- Note: Some agencies may refer to out-of-state public institutions as “private colleges” in their law. If this is the case for your agency, please select “public, out-of-state degree granting institutions” for purposes of this Guide so that the out-of-state public institution will find appropriate information.
- Note: If your agency is a coordinating board, your agency may have one division with some authority such as program approval over in-state public institutions that are established per statute, which is structured differently than another division of your agency with state authorization authority over non-public institutions that they “license” pursuant to different statute(s).
Non-degree granting post-secondary institutions not already overseen by another state agency.
_____ Public, in-state degree granting institutions
_____ Public, out-of-state degree granting institutions
_____ Private, in-state, not-for-profit degree granting institutions
_____ Private, out-of-state, not-for-profit degree granting institutions
_____ Private, in-state, for-profit degree granting institutions
_____ Private, out-of-state, for-profit degree granting institutions
_____ Public, in-state, non-degree granting institutions
_____ Public, out-of-state, non-degree granting institutions
__X__ Non-degree, not-for profit institutions
__X__ Non-degree, for-profit institutions
_____ Religious institutions
_____ Tribally-controlled institutions
_____ Federal Institutions
_____ Municipal institutions
Does your agency authorize specific academic programs offered by institutions, only institutions themselves, or both?
- For example, an agency may require an institution apply for licensure for institutional approval and also require the institution to apply for specific program(s) approval.
_____ Institution
_____ Program
__X__ Both
Clarifying comments:
The Massachusetts Division of Professional Occupational Licensure, Office of Private Occupational School Education, regulates non-degree granting occupational training programs in Massachusetts only.
Topic 2: Authorization of Distance Education
Does your agency require exclusively online offerings offered by out-of-state institutions to be authorized?
- Meaning as example, the state regulates an out-of-state institution for merely enrolling a student into a distance education program
- Meaning as example, a solely online program that does not have any internships and practicums
No response provided
Clarifying comments
If a solely online institution offers internships or practicums within Massachusetts they must obtain an occupational school license.
Topic 3: Accreditation by an Accrediting Agency Recognized by the U.S. Department of Education
Is accreditation by an accrediting agency recognized by the U.S. Department of Education required for an institution to be authorized in your state?
No
If yes, please check all that apply as appropriate. Accreditation by an accrediting agency recognized by the U.S. Department of Education required for:
____ Public, out-of-state degree granting institutions
____ Private, in-state, not-for-profit degree granting institutions
____ Private, out-of-state, not-for-profit degree granting institutions
____ Private, in-state, for-profit degree granting institutions
____ Private, out-of-state, for-profit degree granting institutions
____ Public, in-state, non-degree granting institutions
____ Public, out-of-state, non-degree granting institutions
____ Non-degree, not-for profit institutions
____ Non-degree, for-profit institutions
____ Religious institutions
____ Tribally-controlled institutions
____ Federal Institutions
____ Municipal institutions
Clarifying comments:
No response provided
Topic 4: Physical Presence Policy
If your agency uses a physical presence standard, how does your agency define physical presence? Include sample triggers.
Office, post box, local phone or fax number
Web link for physical presence definition.
Does a clinical/internship trigger the requirement for authorization with your agency?
Yes
Does a virtual clinical / internship trigger the requirement for authorization with your agency?
No
Does a faculty member residing in your state and teaching an online course trigger the requirement for authorization with your agency?
No
Does advertising targeted to residents of your state trigger the requirement for authorization with your agency?
No
Does having an administrative site in your state trigger the requirement for authorization with your agency?
Yes
Does having a recruiter in your state trigger the requirement for authorization with your agency?
No
Clarifying comments:
No response provided
Topic 5: Application Process
Please provide a short description of the application process to obtain state authorization.
Web link for application.
No response provided
Clarifying comments:
No response provided
Topic 6: Fees Associated with Authorization
Is there an application fee associated with the authorization process?
Yes
If yes, what is the fee or fee schedule?
$2500 for-profits; $1250 for non-profits
Web link for fee information.
No response provided
Clarifying comments:
No response provided
Topic 7: Surety Bonds
Does your agency require a Surety Bond for authorized out-of-state institutions?
Yes
Web link for surety bonds.
Clarifying comments:
No response provided
Topic 8: Student Tuition Recovery Fund
Does your agency have a Student Tuition Recovery Fund (or similar fund for higher education institution closure)?
No
If yes, for what types of institutions?
No response provided
Web link for student tuition recovery fund.
No response provided
Clarifying comments:
No response provided
Topic 9: Tuition Refund Policy
Does your agency have a Tuition Refund Policy Requirement?
If yes, for what types of institutions?
All
Web link for tuition refund policy.
No response provided
Clarifying comments:
No response provided
Topic 10: Reporting
What kinds of information or data must an institution report to your agency as a condition for continued institutional state authorization?
How frequently do institutions report data?
Schools renew every two years.
Is this information shared publicly?
No response provided
Web link for reporting.
No response provided
Clarifying comments:
No response provided
Topic 11: Enforcement
What are possible consequences of institutional non-compliance?
$10,000 fine for operating without a license. Licensed schools may be fined and/or have their license suspended or revoked.
Web link for enforcement information.
Clarifying comments:
No response provided
Topic 12: Student Complaints - Non-SARA Participating Institutions
Please describe the process for handling complaints about non-SARA out-of-state postsecondary institutions or programs? (34 CFR 600.9(a))
File a complaint against an occupational board licensee | Mass.gov
Web link for the non-SARA complaint form.
No response provided
How does your agency handle a non-SARA complaint from a resident of its state that is against an out-of-state institution that the agency does not authorize?
No response provided
Is the non-SARA process handled all within your agency or do you divide consumer protection and student complaint duties dependent on the type of institution (Public, Private, Technical, etc.)?
No response provided
Who is the contact person or entity for your state for receiving non-SARA student complaints?
No response provided
Contact Name
Title
Agency
Address
Email
Phone
URL
Clarifying comments:
No response provided
Topic 13: Records Retention
When a higher education institution closes, what is the process your state uses to ensure that transcripts/records are kept available?
https://www.mass.gov/info-details/closed-occupational-schools-and-student-records
From what agency or entity do students request their transcripts/records from a closed higher education institution?
Agency Name:
Contact Person:
Contact Phone:
Contact Address:
Contact Email:
Contact website: https://www.mass.gov/info-details/closed-occupational-schools-and-student-records
Clarifying comments:
No response provided
Topic 14: Additional Information
Is there anything else about the state authorization process in your state that institutions and others ought to know about?
No response provided
What is your preferred method of communication?
No response provided
Please note: There could be additional state agencies with oversight of activities of your institution.