Agency Contact

Dr. Mary Jayne Fay
617-701-5819
occupational.schools@mass.gov

Secretary of State Contact

William Galvin
617-727-9180
cis@ses.stat.ma.us

Topic 1: Important Agency Information to Note

Provide important web links:

What types of institutions are subject to this agency’s authority? Indicate the types of institutions that your agency authorizes.

  • Note: Some agencies may refer to out-of-state public institutions as “private colleges” in their law.  If this is the case for your agency, please select “public, out-of-state degree granting institutions” for purposes of this Guide so that the out-of-state public institution will find appropriate information.
  • Note: If your agency is a coordinating board, your agency may have one division with some authority such as program approval over in-state public institutions that are established per statute, which is structured differently than another division of your agency with state authorization authority over non-public institutions that they “license” pursuant to different statute(s).

Non-degree granting post-secondary institutions not already overseen by another state agency.

_____    Public, in-state degree granting institutions
_____    Public, out-of-state degree granting institutions
_____    Private, in-state, not-for-profit degree granting institutions
_____    Private, out-of-state, not-for-profit degree granting institutions
_____    Private, in-state, for-profit degree granting institutions
_____    Private, out-of-state, for-profit degree granting institutions
_____    Public, in-state, non-degree granting institutions
_____    Public, out-of-state, non-degree granting institutions
__X__   Non-degree, not-for profit institutions
__X__   Non-degree, for-profit institutions
_____    Religious institutions
_____    Tribally-controlled institutions
_____    Federal Institutions
_____    Municipal institutions

Does your agency authorize specific academic programs offered by institutions, only institutions themselves, or both?

  • For example, an agency may require an institution apply for licensure for institutional approval and also require the institution to apply for specific program(s) approval.

_____ Institution

_____ Program

__X__ Both

Clarifying comments:

The Massachusetts Division of Professional Occupational Licensure, Office of Private Occupational School Education, regulates non-degree granting occupational training programs in Massachusetts only.

Topic 2: Authorization of Distance Education

Does your agency require exclusively online offerings offered by out-of-state institutions to be authorized?

  • Meaning as example, the state regulates an out-of-state institution for merely enrolling a student into a distance education program
  • Meaning as example, a solely online program that does not have any internships and practicums

No response provided

Clarifying comments

If a solely online institution offers internships or practicums within Massachusetts they must obtain an occupational school license.

Topic 3: Accreditation by an Accrediting Agency Recognized by the U.S. Department of Education

Is accreditation by an accrediting agency recognized by the U.S. Department of Education required for an institution to be authorized in your state?

No

If yes, please check all that apply as appropriate. Accreditation by an accrediting agency recognized by the U.S. Department of Education required for:

____ Public, out-of-state degree granting institutions
____ Private, in-state, not-for-profit degree granting institutions
____ Private, out-of-state, not-for-profit degree granting institutions
____ Private, in-state, for-profit degree granting institutions
____ Private, out-of-state, for-profit degree granting institutions
____ Public, in-state, non-degree granting institutions
____ Public, out-of-state, non-degree granting institutions
____ Non-degree, not-for profit institutions
____ Non-degree, for-profit institutions
____ Religious institutions
____ Tribally-controlled institutions
____ Federal Institutions
____ Municipal institutions

Clarifying comments:

No response provided

Topic 4: Physical Presence Policy

If your agency uses a physical presence standard, how does your agency define physical presence? Include sample triggers.

Office, post box, local phone or fax number

Web link for physical presence definition.

General Law – Part I, Title XVI, Chapter 112, Section 263

Does a clinical/internship trigger the requirement for authorization with your agency?

Yes

Does a virtual clinical / internship trigger the requirement for authorization with your agency?

No

Does a faculty member residing in your state and teaching an online course trigger the requirement for authorization with your agency?

No

Does advertising targeted to residents of your state trigger the requirement for authorization with your agency?

No

Does having an administrative site in your state trigger the requirement for authorization with your agency?

Yes

Does having a recruiter in your state trigger the requirement for authorization with your agency?

No

Clarifying comments:

No response provided

Topic 5: Application Process

Please provide a short description of the application process to obtain state authorization.

Apply for an occupational school license | Mass.gov

Web link for application.

No response provided

Clarifying comments:

No response provided

Topic 6: Fees Associated with Authorization

Is there an application fee associated with the authorization process?

Yes

If yes, what is the fee or fee schedule?

$2500 for-profits; $1250 for non-profits

Web link for fee information.

No response provided

Clarifying comments:

No response provided

Topic 7: Surety Bonds

Does your agency require a Surety Bond for authorized out-of-state institutions?

Yes

Clarifying comments:

No response provided

Topic 8: Student Tuition Recovery Fund

Does your agency have a Student Tuition Recovery Fund (or similar fund for higher education institution closure)?

No

If yes, for what types of institutions?

No response provided

Web link for student tuition recovery fund.

No response provided

Clarifying comments:

No response provided

Topic 9: Tuition Refund Policy

Does your agency have a Tuition Refund Policy Requirement?

General Law – Part III, Title IV, Chapter 255, Section 13K

If yes, for what types of institutions?

All

Web link for tuition refund policy.

No response provided

Clarifying comments:

No response provided

Topic 10: Reporting

What kinds of information or data must an institution report to your agency as a condition for continued institutional state authorization?

Renew an occupational school license | Mass.gov

How frequently do institutions report data?

Schools renew every two years.

Is this information shared publicly?

No response provided

Web link for reporting.

No response provided

Clarifying comments:

No response provided

Topic 11: Enforcement

What are possible consequences of institutional non-compliance?

$10,000 fine for operating without a license. Licensed schools may be fined and/or have their license suspended or revoked.

Web link for enforcement information.

Occupational school laws and regulations | Mass.gov

Clarifying comments:

No response provided

Topic 12: Student Complaints - Non-SARA Participating Institutions

Please describe the process for handling complaints about non-SARA out-of-state postsecondary institutions or programs? (34 CFR 600.9(a))

File a complaint against an occupational board licensee | Mass.gov

Web link for the non-SARA complaint form.

No response provided

How does your agency handle a non-SARA complaint from a resident of its state that is against an out-of-state institution that the agency does not authorize?

No response provided

Is the non-SARA process handled all within your agency or do you divide consumer protection and student complaint duties dependent on the type of institution (Public, Private, Technical, etc.)?

No response provided

Who is the contact person or entity for your state for receiving non-SARA student complaints?

No response provided

Contact Name
Title
Agency
Address
Email
Phone
URL

Clarifying comments:

No response provided

Topic 13: Records Retention

When a higher education institution closes, what is the process your state uses to ensure that transcripts/records are kept available?

https://www.mass.gov/info-details/closed-occupational-schools-and-student-records

From what agency or entity do students request their transcripts/records from a closed higher education institution?

Agency Name:
Contact Person:
Contact Phone:
Contact Address:
Contact Email:
Contact website: https://www.mass.gov/info-details/closed-occupational-schools-and-student-records

Clarifying comments:

No response provided

Topic 14: Additional Information

Is there anything else about the state authorization process in your state that institutions and others ought to know about?

No response provided

What is your preferred method of communication?

No response provided

 

Please note: There could be additional state agencies with oversight of activities of your institution.