Agency Contact

Milan George
737-471-1068
Milan.george@twc.texas.gov

Secretary of State Contact

John B. Scott
512-463-5770
secretary@sos.texas.gov

Topic 1: Important Agency Information to Note

Provide important web links:

What types of institutions are subject to this agency’s authority? Indicate the types of institutions that your agency authorizes.

  • Note: Some agencies may refer to out-of-state public institutions as “private colleges” in their law.  If this is the case for your agency, please select “public, out-of-state degree granting institutions” for purposes of this Guide so that the out-of-state public institution will find appropriate information.
  • Note: If your agency is a coordinating board, your agency may have one division with some authority such as program approval over in-state public institutions that are established per statute, which is structured differently than another division of your agency with state authorization authority over non-public institutions that they “license” pursuant to different statute(s).

____ Public, in-state degree granting institutions
____ Public, out-of-state degree granting institutions
____ Private, in-state, not-for-profit degree granting institutions
____ Private, out-of-state, not-for-profit degree granting institutions
__X_ Private, in-state, for-profit degree granting institutions
__X_ Private, out-of-state, for-profit degree granting institutions
____ Public, in-state, non-degree granting institutions
____ Public, out-of-state, non-degree granting institutions
__X_ Non-degree, not-for profit institutions
__X_ Non-degree, for-profit institutions
____ Religious institutions
____ Tribally-controlled institutions
__X_ Federal Institutions
____ Municipal institutions

Does your agency authorize specific academic programs offered by institutions, only institutions themselves, or both?

  • For example, an agency may require an institution apply for licensure for institutional approval and also require the institution to apply for specific program(s) approval.

__X__ Institution

_____ Program

_____ Both

Clarifying comments:

TWC regulates the schools themselves. In some cases we co-regulate with other State agencies that do regulate individual programs. In these cases we just require proof of approval by the other agency before we’ll approve our end.

Topic 2: Authorization of Distance Education

Does your agency require exclusively online offerings offered by out-of-state institutions to be authorized?

  • Meaning as example, the state regulates an out-of-state institution for merely enrolling a student into a distance education program
  • Meaning as example, a solely online program that does not have any internships and practicums

Yes

Clarifying comments

Only degree granting institutions can be eligible for exclusion from regulation in this situation.

Topic 3: Accreditation by an Accrediting Agency Recognized by the U.S. Department of Education

Is accreditation by an accrediting agency recognized by the U.S. Department of Education required for an institution to be authorized in your state?

No

If yes, please check all that apply as appropriate. Accreditation by an accrediting agency recognized by the U.S. Department of Education required for:

____ Public, out-of-state degree granting institutions
____ Private, in-state, not-for-profit degree granting institutions
____ Private, out-of-state, not-for-profit degree granting institutions
____ Private, in-state, for-profit degree granting institutions
____ Private, out-of-state, for-profit degree granting institutions
____ Public, in-state, non-degree granting institutions
____ Public, out-of-state, non-degree granting institutions
____ Non-degree, not-for profit institutions
____ Non-degree, for-profit institutions
____ Religious institutions
____ Tribally-controlled institutions
____ Federal Institutions
____ Municipal institutions

Clarifying comments:

No response provided

Topic 4: Physical Presence Policy

If your agency uses a physical presence standard, how does your agency define physical presence? Include sample triggers.

Physical presence is considered when an institution conducts operations and/or training with state boundaries. Externships/clinicals are not considered a physical presence.

Web link for physical presence definition.

No response provided

Does a virtual clinical / internship trigger the requirement for authorization with your agency?

No response provided

Does a faculty member residing in your state and teaching an online course trigger the requirement for authorization with your agency?

No response provided

Does advertising targeted to residents of your state trigger the requirement for authorization with your agency?

No response provided

Does having an administrative site in your state trigger the requirement for authorization with your agency?

No response provided

Does having a recruiter in your state trigger the requirement for authorization with your agency?

No response provided

Clarifying comments:

No response provided

Topic 5: Application Process

Please provide a short description of the application process to obtain state authorization.

Applicants must submit listed documentation within established time frames.

Clarifying comments:

No response provided

Topic 6: Fees Associated with Authorization

Is there an application fee associated with the authorization process?

Yes. $1001 for small school/$3000 for large school. Plus staff application fee’s.

If yes, what is the fee or fee schedule?

No response provided

Clarifying comments:

No response provided

Topic 7: Surety Bonds

Does your agency require a Surety Bond for authorized out-of-state institutions?

No

Web link for surety bonds.

No response provided

Clarifying comments:

No response provided

Topic 8: Student Tuition Recovery Fund

Does your agency have a Student Tuition Recovery Fund (or similar fund for higher education institution closure)?

No response provided

If yes, for what types of institutions?

No response provided

Web link for student tuition recovery fund.

No response provided

Clarifying comments:

No response provided

Topic 9: Tuition Refund Policy

Does your agency have a Tuition Refund Policy Requirement?

Yes – All institutions licensed must have an approve refund policy.

If yes, for what types of institutions?

No response provided

Web link for tuition refund policy.

No response provided

Clarifying comments:

No response provided

Topic 10: Reporting

What kinds of information or data must an institution report to your agency as a condition for continued institutional state authorization?

Completion, Placement and Employment information

How frequently do institutions report data?

Yearly

Is this information shared publicly?

Yes

Clarifying comments:

No response provided

Topic 11: Enforcement

What are possible consequences of institutional non-compliance?

https://www.twc.texas.gov/files/partners/rules-chapter-807-career-schools-colleges-twc.pdf

Web link for enforcement information.

No response provided

Clarifying comments:

No response provided

Topic 12: Student Complaints - Non-SARA Participating Institutions

Please describe the process for handling complaints about non-SARA out-of-state postsecondary institutions or programs? (34 CFR 600.9(a))

Complaint is initiated and investigated by dedicated staff.

Web link for the non-SARA complaint form.

No response provided

How does your agency handle a non-SARA complaint from a resident of its state that is against an out-of-state institution that the agency does not authorize?

No response provided

Is the non-SARA process handled all within your agency or do you divide consumer protection and student complaint duties dependent on the type of institution (Public, Private, Technical, etc.)?

Within Agency

Who is the contact person or entity for your state for receiving non-SARA student complaints?

Contact Name:

Title:

Agency: TWC Career Schools and Colleges

Address: 101 E 15th Street, Austin TX 78778

Email: career.schools@twc.texas.gov

Phone: 512-936-3100

URL

Clarifying comments:

Institutions approved under SARA are not required to follow TWC’s complaint process.

Topic 13: Records Retention

When a higher education institution closes, what is the process your state uses to ensure that transcripts/records are kept available?

No response provided

From what agency or entity do students request their transcripts/records from a closed higher education institution?

From the school or transcript repository. TWC does not maintain records.

Agency Name

Contact Person

Contact Phone

Contact Address

Contact Email

Contact website

Clarifying comments:

No response provided

Topic 14: Additional Information

Is there anything else about the state authorization process in your state that institutions and others ought to know about?

No response provided

What is your preferred method of communication?

No response provided

 

Please note: There could be additional state agencies with oversight of activities of your institution.