Agency Contact

Ron Leonard - NC-SARA Contact
334-242-2211
ron.leonard@ache.edu

Additional Contact

Robin McGill - Contact for State Authorization
334-242-2104
robin.mcgill@ache.edu

Tivoli Nash - Director of Private School Licensure
334-293-4653
tivoli.nash@accs.edu

Secretary of State Contact

Wes Allen
334-242-5899
Wes.Allen@sos.alabama.gov

Topic 1: Important Agency Information to Note

What types of institutions are subject to this agency’s authority? Indicate the types of institutions that your agency authorizes.

  • Note: Some agencies may refer to out-of-state public institutions as “private colleges” in their law.  If this is the case for your agency, please select “public, out-of-state degree granting institutions” for purposes of this Guide so that the out-of-state public institution will find appropriate information.
  • Note: If your agency is a coordinating board, your agency may have one division with some authority such as program approval over in-state public institutions that are established per statute, which is structured differently than another division of your agency with state authorization authority over non-public institutions that they “license” pursuant to different statute(s).

____   Public, in-state degree granting institutions
____   Public, out-of-state degree granting institutions
_X__   Private, in-state, not-for-profit degree granting institutions
_X__   Private, out-of-state, not-for-profit degree granting institutions
_X__   Private, in-state, for-profit degree granting institutions
_X__   Private, out-of-state, for-profit degree granting institutions
____   Public, in-state, non-degree granting institutions
____   Public, out-of-state, non-degree granting institutions
_X__   Non-degree, not-for profit institutions
_X__   Non-degree, for-profit institutions
_X__   Religious institutions
_____  Tribally-controlled institutions
_____  Federal Institutions
_____  Municipal institutions

* The Commission accepts NRI applications from out-of-state public degree and non-degree institutions to determine approval of or exemption from programmatic review.

Does your agency authorize specific academic programs offered by institutions, only institutions themselves, or both?

  • For example, an agency may require an institution apply for licensure for institutional approval and also require the institution to apply for specific program(s) approval.

____ Institution

_____ Program

__X__ Both

Clarifying comments:

No response provided

Topic 2: Authorization of Distance Education

Does your agency require exclusively online offerings offered by out-of-state institutions to be authorized?

  • Meaning as example, the state regulates an out-of-state institution for merely enrolling a student into a distance education program
  • Meaning as example, a solely online program that does not have any internships and practicums

Yes

Clarifying comments

Out-of-state institutions both with and without a physical presence in Alabama that apply for authorization are required to be authorized.

Topic 3: Accreditation by an Accrediting Agency Recognized by the U.S. Department of Education

Is accreditation by an accrediting agency recognized by the U.S. Department of Education required for an institution to be authorized in your state?

The Private School Licensure Division of the Alabama Community College System does require accreditation of most institutions:

“All privately licensed degree granting, post-secondary educational institutions must be accredited by an accrediting agency recognized by the United States Department of Education (USDE), the Council for Higher Education Accreditation (CHEA), be a candidate for accreditation or in process of application for accreditation as determined and monitored by the Alabama Community College System. This requirement became effective beginning October 1, 2008, for any degree granting institutions applying for initial or renewal licensure.” (GUIDELINES FOR POLICY (accs.edu))

If yes, please check all that apply as appropriate. Accreditation by an accrediting agency recognized by the U.S. Department of Education required for:

Accreditation by an accrediting agency recognized by the U.S. Department of Education required for: 
_____ Public, out-of-state degree granting institutions
_X___ Private, in-state, not-for-profit degree granting institutions
_X___ Private, out-of-state, not-for-profit degree granting institutions
_X___ Private, in-state, for-profit degree granting institutions
_X___ Private, out-of-state, for-profit degree granting institutions
_____ Public, in-state, non-degree granting institutions
_____ Public, out-of-state, non-degree granting institutions
_____ Non-degree, not-for profit institutions
_____ Non-degree, for-profit institutions
_____ Religious institutions
_____ Tribally-controlled institutions
_____ Federal Institutions
_____ Municipal institutions

Clarifying comments:

ACHE requires unaccredited institutions seeking authorization to undergo an external review of its programs of study by one or more outside consultants chosen by the Commission and to underwrite all costs related to the external review.

Topic 4: Physical Presence Policy

If your agency uses a physical presence standard, how does your agency define physical presence? Include sample triggers.

Alabama does not have a physical presence standard but requires out-of-state institutions with a physical presence in Alabama to be authorized.

Web link for physical presence definition.

No response provided

Does a clinical/internship trigger the requirement for authorization with your agency?

No

Does a virtual clinical / internship trigger the requirement for authorization with your agency? 

No

Does a faculty member residing in your state and teaching an online course trigger the requirement for authorization with your agency?

No

Does advertising targeted to residents of your state trigger the requirement for authorization with your agency?

Yes

Does having an administrative site in your state trigger the requirement for authorization with your agency?

Yes

Does having a recruiter in your state trigger the requirement for authorization with your agency?

Yes

Clarifying comments:

No response provided

Topic 5: Application Process

Please provide a short description of the application process to obtain state authorization.

https://www.accs.edu/about-accs/private-school-licensure/approval-process/

Clarifying comments:

No response provided

Topic 6: Fees Associated with Authorization

Is there an application fee associated with the authorization process?

Yes

Clarifying comments:

No response provided

Topic 7: Surety Bonds

Does your agency require a Surety Bond for authorized out-of-state institutions?

Yes

Clarifying comments:

No response provided

Topic 8: Student Tuition Recovery Fund

Does your agency have a Student Tuition Recovery Fund (or similar fund for higher education institution closure)?

N/A

If yes, for what types of institutions?

No response provided

Web link for student tuition recovery fund.

No response provided

Clarifying comments:

No response provided

Topic 9: Tuition Refund Policy

Does your agency have a Tuition Refund Policy Requirement?

No

If yes, for what types of institutions?

No response provided

Web link for tuition refund policy.

No response provided

Clarifying comments:

No response provided

Topic 10: Reporting

What kinds of information or data must an institution report to your agency as a condition for continued institutional state authorization?

ACHE does not require periodic formal programmatic reporting, but approval or exemption from programmatic review, which is required for authorization, is valid for two years after which renewal is by new application that includes information current at that time.

How frequently do institutions report data?

No response provided

Is this information shared publicly?

Programs by CIP and institution posted on ACHE website: NRI-Programs-By-Cip.pdf

Clarifying comments:

No response provided

Topic 11: Enforcement

What are possible consequences of institutional non-compliance?

Non-compliance may result in the institution’s license/authorization being suspended or revoked.

Web link for enforcement information.

No response provided

Clarifying comments:

No response provided

Topic 12: Student Complaints - Non-SARA Participating Institutions

Please describe the process for handling complaints about non-SARA out-of-state postsecondary institutions or programs? (34 CFR 600.9(a))

https://www.accs.edu/about-accs/private-school-licensure/complaints/

How does your agency handle a non-SARA complaint from a resident of its state that is against an out-of-state institution that the agency does not authorize?

No response provided

Is the non-SARA process handled all within your agency or do you divide consumer protection and student complaint duties dependent on the type of institution (Public, Private, Technical, etc.)?

No

Who is the contact person or entity for your state for receiving non-SARA student complaints?

Contact Name: Tivoli Nash
Title: Director for Private School Licensure
Agency: Alabama Community College System
Address: P.O. Box 302130, Montgomery, AL 36130-2130
Email:  tivoli.nash@accs.edu
Phone: 334-293-4650
URL: Private School Licensure – Alabama Community College System (accs.edu)

Clarifying comments:

No response provided

Topic 13: Records Retention

When a higher education institution closes, what is the process your state uses to ensure that transcripts/records are kept available?

Schools are required to provide transcripts to the Division, a third party company or an agreement with another institution within 30 days of closure.

From what agency or entity do students request their transcripts/records from a closed higher education institution?

Clarifying comments:

No response provided

Topic 14: Additional Information

Is there anything else about the state authorization process in your state that institutions and others ought to know about?

No response provided

What is your preferred method of communication?

No response provided

Please note: There could be additional state agencies with oversight of activities of your institution.