Agency Contact
Ron Leonard - NC-SARA Contact
334-242-2211
ron.leonard@ache.edu
Additional Contact
Robin McGill - Contact for State Authorization
334-242-2104
robin.mcgill@ache.edu
Tivoli Nash - Director of Private School Licensure
334-293-4653
tivoli.nash@accs.edu
Secretary of State Contact
Wes Allen
334-242-5899
Wes.Allen@sos.alabama.gov
Topic 1: Important Agency Information to Note
Provide important web links:
- Home Page web link Alabama Commission on Higher Education (ache.edu) and Private School Licensure – Alabama Community College System (accs.edu)
- Statutes and Regulations Page web link Alabama Legislature (state.al.us) Note: Code of Alabama 1975, Section 16-67-1 and Alabama ACT 2015-122
- Authorization Information Page web link https://www.accs.edu/about-accs/private-school-licensure/approval-process/
- Application Information Page web link https://www.accs.edu/about-accs/private-school-licensure/approval-process/
- Renewal Information Page web link https://www.accs.edu/about-accs/private-school-licensure/approval-process/
What types of institutions are subject to this agency’s authority? Indicate the types of institutions that your agency authorizes.
- Note: Some agencies may refer to out-of-state public institutions as “private colleges” in their law. If this is the case for your agency, please select “public, out-of-state degree granting institutions” for purposes of this Guide so that the out-of-state public institution will find appropriate information.
- Note: If your agency is a coordinating board, your agency may have one division with some authority such as program approval over in-state public institutions that are established per statute, which is structured differently than another division of your agency with state authorization authority over non-public institutions that they “license” pursuant to different statute(s).
____ Public, in-state degree granting institutions
____ Public, out-of-state degree granting institutions
_X__ Private, in-state, not-for-profit degree granting institutions
_X__ Private, out-of-state, not-for-profit degree granting institutions
_X__ Private, in-state, for-profit degree granting institutions
_X__ Private, out-of-state, for-profit degree granting institutions
____ Public, in-state, non-degree granting institutions
____ Public, out-of-state, non-degree granting institutions
_X__ Non-degree, not-for profit institutions
_X__ Non-degree, for-profit institutions
_X__ Religious institutions
_____ Tribally-controlled institutions
_____ Federal Institutions
_____ Municipal institutions
* The Commission accepts NRI applications from out-of-state public degree and non-degree institutions to determine approval of or exemption from programmatic review.
Does your agency authorize specific academic programs offered by institutions, only institutions themselves, or both?
- For example, an agency may require an institution apply for licensure for institutional approval and also require the institution to apply for specific program(s) approval.
____ Institution
_____ Program
__X__ Both
Clarifying comments:
No response provided
Topic 2: Authorization of Distance Education
Does your agency require exclusively online offerings offered by out-of-state institutions to be authorized?
- Meaning as example, the state regulates an out-of-state institution for merely enrolling a student into a distance education program
- Meaning as example, a solely online program that does not have any internships and practicums
Yes
Clarifying comments
Out-of-state institutions both with and without a physical presence in Alabama that apply for authorization are required to be authorized.
Topic 3: Accreditation by an Accrediting Agency Recognized by the U.S. Department of Education
Is accreditation by an accrediting agency recognized by the U.S. Department of Education required for an institution to be authorized in your state?
The Private School Licensure Division of the Alabama Community College System does require accreditation of most institutions:
“All privately licensed degree granting, post-secondary educational institutions must be accredited by an accrediting agency recognized by the United States Department of Education (USDE), the Council for Higher Education Accreditation (CHEA), be a candidate for accreditation or in process of application for accreditation as determined and monitored by the Alabama Community College System. This requirement became effective beginning October 1, 2008, for any degree granting institutions applying for initial or renewal licensure.” (GUIDELINES FOR POLICY (accs.edu))
If yes, please check all that apply as appropriate. Accreditation by an accrediting agency recognized by the U.S. Department of Education required for:
Accreditation by an accrediting agency recognized by the U.S. Department of Education required for:
_____ Public, out-of-state degree granting institutions
_X___ Private, in-state, not-for-profit degree granting institutions
_X___ Private, out-of-state, not-for-profit degree granting institutions
_X___ Private, in-state, for-profit degree granting institutions
_X___ Private, out-of-state, for-profit degree granting institutions
_____ Public, in-state, non-degree granting institutions
_____ Public, out-of-state, non-degree granting institutions
_____ Non-degree, not-for profit institutions
_____ Non-degree, for-profit institutions
_____ Religious institutions
_____ Tribally-controlled institutions
_____ Federal Institutions
_____ Municipal institutions
Clarifying comments:
ACHE requires unaccredited institutions seeking authorization to undergo an external review of its programs of study by one or more outside consultants chosen by the Commission and to underwrite all costs related to the external review.
Topic 4: Physical Presence Policy
If your agency uses a physical presence standard, how does your agency define physical presence? Include sample triggers.
Alabama does not have a physical presence standard but requires out-of-state institutions with a physical presence in Alabama to be authorized.
Web link for physical presence definition.
No response provided
Does a clinical/internship trigger the requirement for authorization with your agency?
No
Does a virtual clinical / internship trigger the requirement for authorization with your agency?
No
Does a faculty member residing in your state and teaching an online course trigger the requirement for authorization with your agency?
No
Does advertising targeted to residents of your state trigger the requirement for authorization with your agency?
Yes
Does having an administrative site in your state trigger the requirement for authorization with your agency?
Yes
Does having a recruiter in your state trigger the requirement for authorization with your agency?
Yes
Clarifying comments:
No response provided
Topic 5: Application Process
Please provide a short description of the application process to obtain state authorization.
https://www.accs.edu/about-accs/private-school-licensure/approval-process/
Web link for application.
https://www.accs.edu/about-accs/private-school-licensure/approval-process/
Clarifying comments:
No response provided
Topic 6: Fees Associated with Authorization
Is there an application fee associated with the authorization process?
Yes
If yes, what is the fee or fee schedule?
Web link for fee information.
Clarifying comments:
No response provided
Topic 7: Surety Bonds
Does your agency require a Surety Bond for authorized out-of-state institutions?
Yes
Clarifying comments:
No response provided
Topic 8: Student Tuition Recovery Fund
Does your agency have a Student Tuition Recovery Fund (or similar fund for higher education institution closure)?
N/A
If yes, for what types of institutions?
No response provided
Web link for student tuition recovery fund.
No response provided
Clarifying comments:
No response provided
Topic 9: Tuition Refund Policy
Does your agency have a Tuition Refund Policy Requirement?
No
If yes, for what types of institutions?
No response provided
Web link for tuition refund policy.
No response provided
Clarifying comments:
No response provided
Topic 10: Reporting
What kinds of information or data must an institution report to your agency as a condition for continued institutional state authorization?
ACHE does not require periodic formal programmatic reporting, but approval or exemption from programmatic review, which is required for authorization, is valid for two years after which renewal is by new application that includes information current at that time.
How frequently do institutions report data?
No response provided
Is this information shared publicly?
Programs by CIP and institution posted on ACHE website: NRI-Programs-By-Cip.pdf
Web link for reporting.
ACHE NRI reporting: State Authorization Program Review Procedures, Application and Regulations – Alabama Commission on Higher Education
Clarifying comments:
No response provided
Topic 11: Enforcement
What are possible consequences of institutional non-compliance?
Non-compliance may result in the institution’s license/authorization being suspended or revoked.
Web link for enforcement information.
No response provided
Clarifying comments:
No response provided
Topic 12: Student Complaints - Non-SARA Participating Institutions
Please describe the process for handling complaints about non-SARA out-of-state postsecondary institutions or programs? (34 CFR 600.9(a))
https://www.accs.edu/about-accs/private-school-licensure/complaints/
Web link for the non-SARA complaint form.
https://www.accs.edu/about-accs/private-school-licensure/complaints/
How does your agency handle a non-SARA complaint from a resident of its state that is against an out-of-state institution that the agency does not authorize?
No response provided
Is the non-SARA process handled all within your agency or do you divide consumer protection and student complaint duties dependent on the type of institution (Public, Private, Technical, etc.)?
No
Who is the contact person or entity for your state for receiving non-SARA student complaints?
Contact Name: Tivoli Nash
Title: Director for Private School Licensure
Agency: Alabama Community College System
Address: P.O. Box 302130, Montgomery, AL 36130-2130
Email: tivoli.nash@accs.edu
Phone: 334-293-4650
URL: Private School Licensure – Alabama Community College System (accs.edu)
Clarifying comments:
No response provided
Topic 13: Records Retention
When a higher education institution closes, what is the process your state uses to ensure that transcripts/records are kept available?
Schools are required to provide transcripts to the Division, a third party company or an agreement with another institution within 30 days of closure.
From what agency or entity do students request their transcripts/records from a closed higher education institution?
- Agency Name: Alabama Community College System, Private School Licensure Division
- Contact Person: Temetra Berry
- Contact Phone: 334-293-4650
- Contact Address: P.O. Box 302130, Montgomery, AL 36130-2130
- Contact Email: Temetra.berry@accs.edu
- Contact web site: https://www.accs.edu/about-accs/private-school-licensure/closed-school-transcript/
Clarifying comments:
No response provided
Topic 14: Additional Information
Is there anything else about the state authorization process in your state that institutions and others ought to know about?
No response provided
What is your preferred method of communication?
No response provided
Please note: There could be additional state agencies with oversight of activities of your institution.

