Responses Last Confirmed:

Colorado Department of Higher Education

Agency Contact

Heather DeLange
303.862.3005
Heather.delange@dhe.state.co.us

Additional Contact

Secretary of State Contact

Wayne William
303-894-2200
secretary@sos.state.co.us
Topic:

Types of Educational Providers Authorized

2A1.
Institution Types Authorized – Indicate the types of institutions that your agency authorizes. Please provide a short explanation of any ambiguity in the comment section below

_____    Public, in-state degree granting institutions
__X__    Public, out-of-state degree granting institutions        
__X__    Private, in-state, not-for-profit degree granting institutions 
__X__    Private, out-of-state, not-for-profit degree granting institutions    
__X__    Private, in-state, for-profit degree granting institutions
__X__    Private, out-of-state, for-profit degree granting institutions
_____    Public, in-state, non-degree granting institutions
_____    Public, out-of-state, non-degree granting institutions
_____    Non-degree, not-for profit institutions
_____    Non-degree, for-profit institutions
__X__    Religious institutions
_____    Tribally-controlled institutions
_____    Federal Institutions
_____    Municipal institutions

2A2.
Clarifying comments:

The selected institutions fall under the purview of the Office of Private Postsecondary Education. The Colorado Department of Higher Education oversees public, in-state institutions and the Division of Private Occupational Schools oversees the vocational and non-degree schools in the state.

2B1.
Is accreditation required for an institution to be authorized in your state? Yes or No.

Yes

2B2.
Clarifying comments:

Accreditation is required for authorization under the Degree Authorization Act. The Division of Private Occupational Schools does not require accreditation for approval.

2B3.
If yes, what type of accreditation is required? Please, check all that apply as appropriate.


Regional Accreditation Required for:
__X__ Public, out-of-state degree granting institutions
__X__ Private, in-state, not-for-profit degree granting institutions
__X__ Private, out-of-state, not-for-profit degree granting institutions
__X__ Private, in-state, for-profit degree granting institutions
__X__ Private, out-of-state, for-profit degree granting institutions
_____ Public, in-state, non-degree granting institutions
_____ Public, out-of-state, non-degree granting institutions
_____ Non-degree, not-for profit institutions
_____ Non-degree, for-profit institutions
_____ Religious institutions
_____ Tribally-controlled institutions
_____ Federal Institutions
_____ Municipal institutions

National Accreditation Required for:
____ Public, out-of-state degree granting institutions
__X__ Private, in-state, not-for-profit degree granting institutions
__X__ Private, out-of-state, not-for-profit degree granting institutions
__X__ Private, in-state, for-profit degree granting institutions
__X__ Private, out-of-state, for-profit degree granting institutions
_____ Public, in-state, non-degree granting institutions
_____ Public, out-of-state, non-degree granting institutions
_____ Non-degree, not-for profit institutions
_____ Non-degree, for-profit institutions
_____ Religious institutions
_____ Tribally-controlled institutions
_____ Federal Institutions
_____ Municipal institutions
 

2B4.
Clarifying comments:

No response provided

2C1.
Does your agency authorize specific academic programs offered by institutions, only institutions themselves, or both?

__X__ Institution   _____ Program   _____ Both

2C2.
Clarifying comments:

No response provided

2D1.
Does your state require a Surety Bond for authorized out-of-state institutions? Yes or No.

Yes

2D2.
Clarifying comments:

No response provided

2E1.
Does your state have a Tuition Refund Policy Requirement? If so, for which types of institutions?

No

Topic:

Exemptions

3A1.
Are certain institutions or programs exempt by law or policy from your state authorization requirements? If so, for which types of institutions? Which types of programs? Please provide web link.

Institutions must seek authorization if they establish a presence in Colorado to offer degrees or credits that may be applied toward a degree.

Topic:

Authorization of Distance Education

4A1.
Does your agency require purely online programs offered by out-of-state institutions to be authorized without regard to physical presence? Yes or No.

No

4A2.
If not, does your agency determine whether an institution must be authorized based on a physical presence (“operating”) standard? Yes or No.

Yes

4A3.
Clarifying comments:

We utilize the physical presence definition as defined by NC-SARA.

4B1.
Does your agency require correspondence study programs to be authorized without regard to physical presence? Yes or No

No

4B2.
Clarifying comments:

No response provided

Topic:

Physical Presence Policy - Common Triggers

5A1.
If your agency uses a physical presence standard, how does your agency define physical presence? If available, please provide a link to that policy or a citation to the relevant regulation giving that standard.

No response provided

5A2.
URL for physical presence definition
5A3.
Clarifying comments:

Found on page 6&7

Topic:

Application Process

6A1.
Description – Please provide a short description of the application process to obtain state authorization. If available, please provide web links to the specific references to all applicable state laws, regulations, manuals, forms, or other pertinent docu

Institutions must demonstrate compliance with applicable statute and policy through documentation. The review is a paper based review conducted by an external evaluation team hired by me and paid for with the application fee. The team assesses the institution’s compliance with Colorado standards and applicable accreditation criteria and then provides a recommendation on whether the institution should receive authorization.

6A3.
Clarifying comments:

There is not an application, per se. The requirements/criteria are found in policy and the institution should tailor the documentation to the listed criteria in the policy.

Topic:

Fees Associated with Authorization

7A1.
Application Fee – Is there an application fee to initiate the authorization process? If so, what is the fee or fee schedule? Please provide a web link if available.

Yes

7A3.
Clarifying comments:

Anticipated fee increase in 2020

Topic:

Reporting

8A1.
What kinds of information or data must an institution report to your agency as a condition for continued out-of-state authorization?

At a minimum, institutions must report enrollment and degrees granted on an annual basis. Those institutions that have approved educator preparation programs or those that participate in state financial aid submit data to the respective files.

8A3.
How frequently do institutions report data?

One submission in February for enrollments from the previous calendar year and one submission in August for degrees granted.

8A4.
Is this information published or shared publicly?

I don’t think so.

8A5.
Clarifying comments:

Institutions receive a reminder email to submit their data a month or two before the deadline.

Topic:

Consumer Protection and Student Complaints - Non-SARA Participating Institutions

9A1.
Please describe the process for handling complaints about out-of-state postsecondary institutions or programs?

Complaints are farmed out to the appropriate division within the department for review. For the private degree granting institutions, students must have exhausted all grievance avenues available at the institution prior to coming to our department. Statutorily, we have authority to investigate claims of deceptive practice only.

9A3.
Is the process handled all within your agency or do you divide consumer protection and student complaint duties dependent on the type of institution (Public, Private, Technical, etc.)?

The complaints are divided up based on the type of institution and even down to the specific program, in some cases (i.e., educator preparation).

9A4.
Clarifying comments:

No response provided

9B1.
Does this complaint process extend to institutions not authorized by the agency that may enroll residents of the state (such as explicitly distance education programs with no physical presence or exempt institutions)?

Yes, but there is a slightly different process. Students enrolled in out-of-state institutions through online instruction may submit a comment to our website specific to the issue they are having and we will work with the home state of the institution for resolution.

9B2.
Who is the contact person at your agency for receiving complaints?

Contact Name: Heather DeLange
Title: Director, Office of Private Postsecondary Education
Agency: Colorado Department of Higher Education
Address: 1600 Broadway, Suite 2200 Denver, CO 80202

Email: Heather.delange@dhe.state.co.us
Phone: 303-862-3001
URL: 

9B3.
Clarifying comments:

Only for the authorized institutions under the degree authorization act. Public institutions have a different staff member as do the private occupational schools.

Topic:

Consumer Protection and Student Complaints - SARA Participating Institutions

10A1.
Please describe the process for handling complaints about SARA participating Institutions.

It is the same as above but the criteria we look at the complaint is specific to the SARA requirements and C-RAC guidelines.

10A2.
Is the process handled all within your agency or do you divide consumer protection and student complaint duties dependent on the type of institution (Public, Private, Technical, etc.)?

Same as above.

10A3.
URL for student complaints – SARA participating institutions

Same as above.

10A4.
Who is the contact person at your agency for receiving complaints?
  • Contact Name: Heather DeLange
  • Title: Director, Office of Private Postsecondary Education
  • Agency: Colorado Department of Higher Education
  • Address: 1600 Broadway, Suite 2200 Denver, CO 80202
  • Email: Heather.delange@dhe.state.co.us
  • Phone: 303-862-3001
10A5.
Clarifying comments:

All information is same as above

Topic:

Enforcement

11A1.
If your agency has written descriptions of the possible consequence of institutional non-compliance, please provide it (or provide a web link).

https://highered.colorado.gov/sites/highered/files/2020-03/i-partj.pdf 
Non-compliant institutions may face a probationary authorization or revocation of authorization.

Topic:

Records Retention

12A1.
When a school closes, what is the process your state uses to ensure that transcripts/records are kept available?

If the institution still maintains hard copy transcripts, we collect the transcripts from the institution. Ideally, the institution has all transcripts in electronic form which we then maintain on our server. Additionally, we may send copies of the records along to a third party vendor, Parchment, for fulfillment requests.

12B1.
From what agency do students request their transcripts/records from a closed school?
  • Colorado Department of Higher Education or Parchment (all info is on CDHE’s website)
  • Heather DeLange
  • 303-862-3001
  • 1600 Broadway, Suite 2200 Denver, CO 80202
  • Heather.delange@dhe.state.co.us
  • https://highered.colorado.gov

 

Topic:

Additional Information

13A1.
Is there anything else about the authorization process in your state that we and others ought to know about?

There are two divisions that oversee all institutions that are not Colorado public institutions.

14.
Does your state have a Student Tuition Recovery Fund (or similar fund for school closure)? Yes or No. If Yes, for what type of institutions?

No response provided