Responses Last Confirmed:

Colorado Division of Private Occupational Schools

Agency Contact

Lorna Candler
303-862-3016
lorna.candler@dhe.state.co.us

Additional Contact

Mary Kanaly
303-974-2670

Secretary of State Contact

Jena Griswold
303-894-2200
secretary@sos.state.co.us
Topic:

Types of Educational Providers Authorized

2A1.
Institution Types Authorized – Indicate the types of institutions that your agency authorizes. Please provide a short explanation of any ambiguity in the comment section below

____    Public, in-state degree granting institutions
____    Public, out-of-state degree granting institutions        
____    Private, in-state, not-for-profit degree granting institutions 
__X__    Private, out-of-state, not-for-profit degree granting institutions    
__X__    Private, in-state, for-profit degree granting institutions
__X__    Private, out-of-state, for-profit degree granting institutions
__X__    Public, in-state, non-degree granting institutions
____    Public, out-of-state, non-degree granting institutions
__X__    Non-degree, not-for profit institutions
__X__    Non-degree, for-profit institutions
____    Religious institutions
____    Tribally-controlled institutions
_____    Federal Institutions
_____    Municipal institutions

2A2.
Clarifying comments:

“Private Occupational School” or “school” defined as any entity or institution for profit or not for profit located within or without this state that offers educational credentials or educational services that constitute occupational education in this state and that is not specifically exempt from the provisions of this article 64.

 

“Degree” applies to Associate degree.

2B1.
Is accreditation required for an institution to be authorized in your state? Yes or No.

No

2B2.
Clarifying comments:

No response provided

2B3.
If yes, what type of accreditation is required? Please, check all that apply as appropriate.


Regional Accreditation Required for:
____ Public, out-of-state degree granting institutions
____ Private, in-state, not-for-profit degree granting institutions
____ Private, out-of-state, not-for-profit degree granting institutions
____ Private, in-state, for-profit degree granting institutions
____ Private, out-of-state, for-profit degree granting institutions
____ Public, in-state, non-degree granting institutions
____ Public, out-of-state, non-degree granting institutions
____ Non-degree, not-for profit institutions
____ Non-degree, for-profit institutions
____ Religious institutions
____ Tribally-controlled institutions
____ Federal Institutions
____ Municipal institutions

National Accreditation Required for:
____ Public, out-of-state degree granting institutions
____ Private, in-state, not-for-profit degree granting institutions
____ Private, out-of-state, not-for-profit degree granting institutions
____ Private, in-state, for-profit degree granting institutions
____ Private, out-of-state, for-profit degree granting institutions
____ Public, in-state, non-degree granting institutions
____ Public, out-of-state, non-degree granting institutions
____ Non-degree, not-for profit institutions
____ Non-degree, for-profit institutions
____ Religious institutions
____ Tribally-controlled institutions
____ Federal Institutions
____ Municipal institutions
 

2B4.
Clarifying comments:

No response provided

2C1.
Does your agency authorize specific academic programs offered by institutions, only institutions themselves, or both?

____ Institution   _____ Program   __X___ Both

2C2.
Clarifying comments:

A program can only be approved by the Board for approved institutions

2D1.
Does your state require a Surety Bond for authorized out-of-state institutions? Yes or No.

Yes

2D2.
Clarifying comments:

$50,000 bond is required for all out-of-state institutions.

2E1.
Does your state have a Tuition Refund Policy Requirement? If so, for which types of institutions?

Yes, all.

Topic:

Exemptions

3A1.
Are certain institutions or programs exempt by law or policy from your state authorization requirements? If so, for which types of institutions? Which types of programs? Please provide web link.

Yes, please see the exemption list found at 23-64-104 in the Colorado Revised Statute

Topic:

Authorization of Distance Education

4A1.
Does your agency require purely online programs offered by out-of-state institutions to be authorized without regard to physical presence? Yes or No.

Only for out-of-state institutions offering purely online programs AND actively soliciting, recruiting, and/or enrolling Colorado residents as students.

4A2.
If not, does your agency determine whether an institution must be authorized based on a physical presence (“operating”) standard? Yes or No.

N/A

4A3.
Clarifying comments:

No response provided

4B1.
Does your agency require correspondence study programs to be authorized without regard to physical presence? Yes or No

Yes

4B2.
Clarifying comments:

For out-of-state institutions offering purely online programs AND actively soliciting, recruiting, and/or enrolling Colorado residents as students.

Topic:

Physical Presence Policy - Common Triggers

5A1.
If your agency uses a physical presence standard, how does your agency define physical presence? If available, please provide a link to that policy or a citation to the relevant regulation giving that standard.

Yes, the definition can be found at BB in the definitions section of the Rules and Regulations:

"Physical presence" means a school that delivers educational services within Colorado, including any combination of factors lending to the determination that the institution maintains a physical presence within the state, including, but not limited to, the presence of a physical facility or equipment, whether owned, leased, rented, or provided without charge; the physical location of student records; or the presence of a resident director or similar administrator.

5A3.
Clarifying comments:

No response provided

Topic:

Application Process

6A1.
Description – Please provide a short description of the application process to obtain state authorization. If available, please provide web links to the specific references to all applicable state laws, regulations, manuals, forms, or other pertinent docu

A school must submit a complete and accurate application. The Program Coordinator reviews the application, the Deputy Director reviews the application, then the application is given to the Board for approval. All documents pertaining to obtaining approval can be found here.

6A3.
Clarifying comments:

No response provided

Topic:

Fees Associated with Authorization

7A1.
Application Fee – Is there an application fee to initiate the authorization process? If so, what is the fee or fee schedule? Please provide a web link if available.

$5,000 for a New In-State School Application

$2,500 for a New Out-of-State Application

$300 per in-state and out-of-state agent permit

7A2.
URL for Fee Information
7A3.
Clarifying comments:

No response provided

Topic:

Reporting

8A1.
What kinds of information or data must an institution report to your agency as a condition for continued out-of-state authorization?

Quarterly assessments – currently must submit number of students enrolled every quarter plus a $5.00 fee per student.

8A3.
How frequently do institutions report data?

Quarterly

8A4.
Is this information published or shared publicly?

No

8A5.
Clarifying comments:

No response provided

Topic:

Consumer Protection and Student Complaints - Non-SARA Participating Institutions

9A1.
Please describe the process for handling complaints about out-of-state postsecondary institutions or programs?

Complaints pertaining to deceptive sales/trade only for out-of-state institutions, to be filed online.

9A2.
URL for the complaint form
9A3.
Is the process handled all within your agency or do you divide consumer protection and student complaint duties dependent on the type of institution (Public, Private, Technical, etc.)?

DPOS/the Board handles the entirety of the complaint process, investigation and determination.

9A4.
Clarifying comments:

No response provided

9B1.
Does this complaint process extend to institutions not authorized by the agency that may enroll residents of the state (such as explicitly distance education programs with no physical presence or exempt institutions)?

No, however, there is a separate unauthorized school process where the public can report operating unauthorized schools. https://highered.colorado.gov/DPOS/complaints/Schoolnotlistedcomplaint.aspx

9B2.
Who is the contact person at your agency for receiving complaints?
  • Contact Name Mary Kanaly
  • Title Deputy Director
  • Agency Division of Private Occupational Schools
  • Address 1600 Broadway, Suite 2200 Denver, CO 80202
  • Email mary.kanaly@dhe.state.co.us
  • Phone 303-974-2670
  • URL https://highered.colorado.gov/complaint-procedures
9B3.
Clarifying comments:

No response provided

Topic:

Consumer Protection and Student Complaints - SARA Participating Institutions

10A1.
Please describe the process for handling complaints about SARA participating Institutions.

No response provided

10A2.
Is the process handled all within your agency or do you divide consumer protection and student complaint duties dependent on the type of institution (Public, Private, Technical, etc.)?

No response provided

10A3.
URL for student complaints – SARA participating institutions

No response provided

10A4.
Who is the contact person at your agency for receiving complaints?
  • Contact Name: Heather DeLange
  • Title: Director, Office of Private Postsecondary Education
  • Agency: Colorado Department of Higher Education
  • Address: 1600 Broadway, Suite 2200 Denver, CO 80202
  • Email: Heather.delange@dhe.state.co.us
  • Phone: 303-862-3001
10A5.
Clarifying comments:

No response provided

Topic:

Enforcement

11A1.
If your agency has written descriptions of the possible consequence of institutional non-compliance, please provide it (or provide a web link).

Possible consequences can be revocation of the certificate of approval, summary suspension, cease and desist, subpoena, notice of noncompliance, notice of nonrenewal. All duties and powers of the board can be found in the Statute.

Topic:

Records Retention

12A1.
When a school closes, what is the process your state uses to ensure that transcripts/records are kept available?

The closure and transcript deposit process and requirements can be found here.

12B1.
From what agency do students request their transcripts/records from a closed school?
Topic:

Additional Information

13A1.
Is there anything else about the authorization process in your state that we and others ought to know about?

No response provided

14.
Does your state have a Student Tuition Recovery Fund (or similar fund for school closure)? Yes or No. If Yes, for what type of institutions?

No response provided