Responses Last Confirmed:

Illinois Board of Higher Education

Agency Contact

Dr. Nkechi Onwuameze
217-557-7382
sara@ibhe.org

Additional Contact

Secretary of State Contact

Jesse White
217-782-2201
jessewhite@ilsos.net
Topic:

Types of Educational Providers Authorized

2A1.
Institution Types Authorized – Indicate the types of institutions that your agency authorizes. Please provide a short explanation of any ambiguity in the comment section below

_×___   Public, in-state degree granting institutions
_×__     Public, out-of-state degree granting institutions                
_×___   Private, in-state, not-for-profit degree granting institutions
_×___   Private, out-of-state, not-for-profit degree granting institutions 
_×___   Private, in-state, for-profit degree granting institutions
_×___   Private, out-of-state, for-profit degree granting institutions
_×___   Public, in-state, non-degree granting institutions
_×___   Public, out-of-state, non-degree granting institutions
_×___   Non-degree, not-for profit institutions
_×___   Non

2A2.
Clarifying comments:

Religious institutions offering degree programs are required to seek authorization. Religious institutions offering non-degree programs are exempt. Federal institutions and municipal categories not offering degree programs are not specified in our rules.

2B1.
Is accreditation required for an institution to be authorized in your state? Yes or No.

Yes

2B2.
Clarifying comments:

All institutions operating in the State must be accredited by a body recognized by the U.S. Department of Education and/or the Council for Higher Education Accreditation. New in-state institutions without accreditation are required to obtain accreditation by a body recognized by the U.S. Department of Education and/or the Council for Higher Education Accreditation within five years of authorization. For non-degree granting institutions, the institution must have the appropriate accreditation if the school offers a program in which professional qualification in a field is necessary for a

2B3.
If yes, what type of accreditation is required? Please, check all that apply as appropriate.


Regional Accreditation Required for:
_X___ Public, out-of-state degree granting institutions
_X___ Private, in-state, not-for-profit degree granting institutions
_X___ Private, out-of-state, not-for-profit degree granting institutions
_X___ Private, in-state, for-profit degree granting institutions
_X___ Private, out-of-state, for-profit degree granting institutions
_X___ Public, in-state, non-degree granting institutions
_X___ Public, out-of-state, non-degree granting institutions
_X___ Non-degree, not-for profit institutions
_X___ Non-degree, for-profit institutions
_X___ Religious

2B4.
Clarifying comments:

Illinois Administrative Codes guiding authorization of institutions do not specify regional or national accreditation. All institutions operating in the State must be accredited by a body recognized by the U.S. Department of Education and/or the Council for Higher Education Accreditation. New in-state institutions without accreditation are required to obtain accreditation by a body recognized by the U.S. Department of Education and/or the Council for Higher Education Accreditation within five years of authorization. For non-degree granting institutions, the institution must have the

2C1.
Does your agency authorize specific academic programs offered by institutions, only institutions themselves, or both?

____ Institution   _____ Program   __X___ Both

2C2.
Clarifying comments:

No response provided

2D1.
Does your state require a Surety Bond for authorized out-of-state institutions? Yes or No.

Surety bonds are required for non-degree granting institutions. Section 1095.210 of 23 Illinois Administrative Code 1095 states that: Each school shall provide evidence to the Board of a surety bond to protect the interests of the students.  The amount of the bond must be sufficient to provide for the repayment of full tuition to all students enrolled at the institution in the event of closure of the institution.  Evidence of the continuation of the bond must be filed annually with the Board. (Section 55 of the Act). https://www.ibhe.org/assets/files/PBVSAdminRules.pdf                         

2D2.
Clarifying comments:

No response provided

2E1.
Does your state have a Tuition Refund Policy Requirement? If so, for which types of institutions?

Surety bond provision

Clarifying Comments: Section 1095.210 of 23 Illinois Administrative Code 1095 states that: Each school shall provide evidence to the Board of a surety bond to protect the interests of the students.  The amount of the bond must be sufficient to provide for the repayment of full tuition to all students enrolled at the institution in the event of closure of the institution.  Evidence of the continuation of the bond must be filed annually with the Board. (Section 55 of the Act). https://www.ibhe.org/assets/files/PBVSAdminRules.pdf

 

 

Topic:

Exemptions

3A1.
Are certain institutions or programs exempt by law or policy from your state authorization requirements? If so, for which types of institutions? Which types of programs? Please provide web link.

Under 23 Illinois Administrative Code Section 1030.10 “Institutions Required to Receive Approval,” institutions which were established and have been in continuous operation at the same location since prior to 1961 are not required to receive authorization to operate or to grant degrees at locations in the institution’s home region.

1. Institutions with Limited Physical Presence in Illinois.

2. Institutions participating in the State Authorization Reciprocity Agreement (SARA) that are determined by the Board to have limited physical presence.

3. Additional Board approval is not required

Topic:

Authorization of Distance Education

4A1.
Does your agency require purely online programs offered by out-of-state institutions to be authorized without regard to physical presence? Yes or No.

No. However, authorization may be required if the online programs originate from in-state (Illinois) operation.

4A2.
If not, does your agency determine whether an institution must be authorized based on a physical presence (“operating”) standard? Yes or No.

Yes. Institutions that establish physical presence require authorization to operate in Illinois. Also see response to 4A1 above.

4A3.
Clarifying comments:

No response provided

 

4B1.
Does your agency require correspondence study programs to be authorized without regard to physical presence? Yes or No

A) in residence or correspondence; or 

B) in the case of an institution offering online instruction, maintaining a physical facility in Illinois, providing instruction for students at a physical location, or physically providing core academic support services in Illinois, including but not limited to admission, evaluation, assessment, registration, financial aid, academic scheduling, and faculty hiring and support (23 Illinois Administrative Code 1030, Section 1030.10).

4B2.
Clarifying comments:

No response provided

Topic:

Physical Presence Policy - Common Triggers

5A1.
If your agency uses a physical presence standard, how does your agency define physical presence? If available, please provide a link to that policy or a citation to the relevant regulation giving that standard.

Section 1030.10 “Institutions Required to Receive Approval” 

a) Institutions Required to Receive Approval under the 1945 Act and this Part

1) Any private or public person, group of persons, partnership or corporation that is or contemplates offering degrees or credit bearing instruction in Illinois above the high school level, either

A) in residence or correspondence; or 

B) in the case of an institution offering online instruction, maintaining a physical facility in Illinois, providing instruction for students at a physical location, or physically providing core academic support

5A2.
URL for physical presence definition
5A3.
Clarifying comments:

No response provided

Topic:

Application Process

6A1.
Description – Please provide a short description of the application process to obtain state authorization. If available, please provide web links to the specific references to all applicable state laws, regulations, manuals, forms, or other pertinent docu

 

6A2.
URL for application
6A3.
Clarifying comments:

No response provided

Topic:

Fees Associated with Authorization

7A1.
Application Fee – Is there an application fee to initiate the authorization process? If so, what is the fee or fee schedule? Please provide a web link if available.
Illinois Not-for-Profit Institutions

 

Institution Size 

< 1,000 students

 

1000 or more students

Certificate of Approval or Authority to Operate

$3,000

$4,000

Degree Granting Authority per Region

$1,500

$2,500

Certificate Approval per Region

$750

$750

Notice of Intent

$500

$500

Change Request per Region

$250

$250

Exemption fee

7A3.
Clarifying comments:

No response provided

Topic:

Reporting

8A1.
What kinds of information or data must an institution report to your agency as a condition for continued out-of-state authorization?
  • Current catalog
  • Illinois Board of Higher Education Fall Enrollment Survey, parts 1 and 2
  • New Illinois Board of Higher Education surveys
  • Integrated Postsecondary Education Data System (IPEDS)
  • Student Financial Aid Annual Survey
  • Notification of Changes 
  • Illinois Longitudinal Data System (ILDS)
8A3.
How frequently do institutions report data?

Varies depending on the data reporting requirement.  

8A4.
Is this information published or shared publicly?

Some data are collected and published.

8A5.
Clarifying comments:

According to Section 1030.70 “Maintenance of Approval under the 1945 Act” of 23 Illinois Administrative Code 1030: Compliance with all State and federal reporting mandates is required for maintenance of approvals.

Topic:

Consumer Protection and Student Complaints - Non-SARA Participating Institutions

9A1.
Please describe the process for handling complaints about out-of-state postsecondary institutions or programs?

Students are required to follow their institutional process for complaint resolution prior to filing with the Illinois Board of Higher Education.

9A2.
URL for the complaint form
9A3.
Is the process handled all within your agency or do you divide consumer protection and student complaint duties dependent on the type of institution (Public, Private, Technical, etc.)?

Student complaints from institutions that the Agency oversees are handled within the Agency. Complaints outside the oversight of the Agency are referred to other appropriate agencies such as the Illinois Attorney General’s Office.

9A4.
Clarifying comments:

No response provided

9B1.
Does this complaint process extend to institutions not authorized by the agency that may enroll residents of the state (such as explicitly distance education programs with no physical presence or exempt institutions)?

No

9B2.
Who is the contact person at your agency for receiving complaints?
  • Contact Name: Nkechi Onwuameze
  • Title: Associate Director for Academic Affairs
  • Agency: Illinois Board of Higher Education
  • Address: 1 N. Old State Capitol Plaza, Suite 333,Springfield, IL 62701
  • Email: complaints@ibhe.org
  • Phone: 217-557-7359
  • URL: http://complaints.ibhe.org/

 

9B3.
Clarifying comments:

No response provided

Topic:

Consumer Protection and Student Complaints - SARA Participating Institutions

10A1.
Please describe the process for handling complaints about SARA participating Institutions.

Students are required to follow their institutional process for complaint resolution prior to filing with the Illinois Board of Higher Education.

10A2.
Is the process handled all within your agency or do you divide consumer protection and student complaint duties dependent on the type of institution (Public, Private, Technical, etc.)?

Student complaints from institutions that the Agency oversees are handled within the Agency. Complaints outside the oversight of the Agency are referred to other appropriate agencies such as the Illinois Attorney General’s Office.

10A3.
URL for student complaints – SARA participating institutions
10A4.
Who is the contact person at your agency for receiving complaints?
  • Contact Name: Nkechi Onwuameze
  • Title: Associate Director for Academic Affairs
  • Agency: Illinois Board of Higher Education
  • Address: 1 N. Old State Capitol Plaza, Suite 333,Springfield, IL 62701
  • Email: complaints@ibhe.org
  • Phone: 217-557-7359
  • URL: http://complaints.ibhe.org/

 

10A5.
Clarifying comments:

No response provided

Topic:

Enforcement

11A1.
If your agency has written descriptions of the possible consequence of institutional non-compliance, please provide it (or provide a web link).

Non-compliance may lead to revocation of the authorization to operate.

For degree-granting institutions:

Sections 1030.70 and 1030.80 of 23 Illinois Administrative Code 1030 address revocation of authority based on non-compliance:

i.  Alleged violation of any of the conditions governing issuance of the Certificate of Approval (Section 1030.70).

ii. Failure to maintain the conditions under which the institution and/or its certificates and/or its degrees were authorized (Section 1030.80).   

https://www.ibhe.org/assets/files/PrivateAdminRules2017.pdf

For non-degree granting

Topic:

Records Retention

12A1.
When a school closes, what is the process your state uses to ensure that transcripts/records are kept available?

For degree-granting institutions (Section 1030.80 of 23 Illinois Administrative Code 1030):

1) The institution shall make students aware of how to obtain transcripts from either the closed institution and/or new institution permanently retaining the records.

For non-degree granting institutions approved by the Board (Section 1095.270 of 23 Illinois Administrative Code 1095)

1) Academic Records In the event a school proposes to discontinue its operations, the chief administrative officer of the school shall cause to be filed with the Board the original or legible true copies of all such

12B1.
From what agency do students request their transcripts/records from a closed school?

Records retained by the Illinois Board of Higher Education may be obtained directly from the Agency. If records are maintained by third party vendors or another institution, students are directed on how to obtain them.  

Topic:

Additional Information

13A1.
Is there anything else about the authorization process in your state that we and others ought to know about?

No response provided