Responses Last Confirmed:

Indiana Commission for Higher Education

Agency Contact

Ken Sauer
317.232.1090
ksauer@che.in.gov

Additional Contact

Secretary of State Contact

Connie Lawson
317-232-6536
sos@sos.in.gov
Topic:

Types of Educational Providers Authorized

2A1.
Institution Types Authorized – Indicate the types of institutions that your agency authorizes. Please provide a short explanation of any ambiguity in the comment section below

__X__ Public, in-state degree granting institutions
__X__ Public, out-of-state degree granting institutions
__X__ Private, in-state, not-for-profit degree granting institutions (Exempted institutions are specifically named (IC 21-7-13-6"Approved postsecondary educational institution,” authorization is limited to participation in state financial aid.) Link: http://iga.in.gov/legislative/laws/2018/ic/titles/021/#21-7-13-5
__X__ Private, out-of-state, not-for-profit degree granting institutions
__X__ Private, in-state, for-profit degree granting institutions
__X__ Private, out-of-state, for

2A2.
Clarifying comments:

No response provided

2B1.
Is accreditation required for an institution to be authorized in your state? Yes or No.

Yes

2B2.
Clarifying comments:

Institutions are required to be accredited or be seeking accreditation with an accrediting agency recognized by the U.S. DOE.

2B3.
If yes, what type of accreditation is required? Please, check all that apply as appropriate.


Regional Accreditation Required for:

__X__ Public, out-of-state degree granting institutions *
__X__ Private, in-state, not-for-profit degree granting institutions *
__X__ Private, out-of-state, not-for-profit degree granting institutions *
__X__ Private, in-state, for-profit degree granting institutions *
__X__ Private, out-of-state, for-profit degree granting institutions *
_____ Public, in-state, non-degree granting institutions
_____ Public, out-of-state, non-degree granting institutions
_____ Non-degree, not-for profit institutions
_____ Non-degree, for-profit institutions
__X__

2B4.
Clarifying comments:

* Institution may have accreditation through either a regional, national, or specialized accrediting agency recognized by the U.S. DOE.

** A religious institution that waives the right to religious exemption may have accreditation through either a regional or national accrediting agency recognized by the U.S. DOE.

2C1.
Does your agency authorize specific academic programs offered by institutions, only institutions themselves, or both?

____ Institution   _____ Program   ___X__ Both

2C2.
Clarifying comments:

No response provided

2D1.
Does your state require a Surety Bond for authorized out-of-state institutions? Yes or No.

No

2D2.
Clarifying comments:

No response provided

2E1.
Does your state have a Tuition Refund Policy Requirement? If so, for which types of institutions?

Yes, The Indiana Career College Student Assurance Fund (CCSAF) was established to refund students who attend for-profit degree granting institutions authorized by the Indiana Board for Proprietary Education.

Topic:

Exemptions

3A1.
Are certain institutions or programs exempt by law or policy from your state authorization requirements? If so, for which types of institutions? Which types of programs? Please provide web link.

No response provided

Topic:

Authorization of Distance Education

4A1.
Does your agency require purely online programs offered by out-of-state institutions to be authorized without regard to physical presence? Yes or No.

Yes, unless the institution is a SARA Participating Institution.

4A2.
If not, does your agency determine whether an institution must be authorized based on a physical presence (“operating”) standard? Yes or No.

No response provided

4A3.
Clarifying comments:

The Indiana Commission for Higher Education (ICHE) adheres to the SARA established uniform standard for physical presence vs. distance education.

4B1.
Does your agency require correspondence study programs to be authorized without regard to physical presence? Yes or No

Yes, unless the institution is a SARA Participating Institution.

4B2.
Clarifying comments:

The Indiana Commission for Higher Education (ICHE) adheres to the SARA established uniform standard for physical presence vs. distance education.

Topic:

Physical Presence Policy - Common Triggers

5A1.
If your agency uses a physical presence standard, how does your agency define physical presence? If available, please provide a link to that policy or a citation to the relevant regulation giving that standard.

No response provided

5A2.
URL for physical presence definition
5A3.
Clarifying comments:

The Indiana Commission for Higher Education (ICHE) adheres to the SARA established uniform standard for physical presence vs. distance education.

Topic:

Application Process

6A1.
Description – Please provide a short description of the application process to obtain state authorization. If available, please provide web links to the specific references to all applicable state laws, regulations, manuals, forms, or other pertinent docu

The Indiana State Portal Entity, which is the Indiana Commission for Higher Education (ICHE), requires that institution submit the Application and Approval Form for Institutional Participation In SARA, in addition institutions must verify that the Institutional Academic Program Inventory (API) is correct and provide a link to the institutional student grievance policy. 

6A3.
Clarifying comments:

No response provided

Topic:

Fees Associated with Authorization

7A1.
Application Fee – Is there an application fee to initiate the authorization process? If so, what is the fee or fee schedule? Please provide a web link if available.

The Indiana state portal entity has not established a fee for institutions applying for SARA participation.  For authorization with a physical presence the SPE has established a fee of $1,000.00.  For authorization with no physical presence the SPE has established a fee of $2,000.00.

7A2.
URL for Fee Information
7A3.
Clarifying comments:

No response provided

Topic:

Reporting

8A1.
What kinds of information or data must an institution report to your agency as a condition for continued out-of-state authorization?

SARA Participating Institutions must verify the institutional academic program inventory and student complaint link.  Institutions with a physical presence must report specific program data including headcount.  Institutions with no physical presence must report program title and CIP Code. 

8A2.
URL for reporting
8A3.
How frequently do institutions report data?

No response provided

8A4.
Is this information published or shared publicly?

No response provided

8A5.
Clarifying comments:

No response provided

Topic:

Consumer Protection and Student Complaints - Non-SARA Participating Institutions

9A1.
Please describe the process for handling complaints about out-of-state postsecondary institutions or programs?

The student should file a complaint through his/her institution of higher education’s established complaint process. Information on the process can usually be found in the institution’s academic catalog, student handbook or website. If the student is unable to resolve the complaint in this manner, he/she should proceed to filing a student complaint with the Indiana Commission for Higher Education (ICHE). 

9A2.
URL for the complaint form

No response provided

9A3.
Is the process handled all within your agency or do you divide consumer protection and student complaint duties dependent on the type of institution (Public, Private, Technical, etc.)?
9A4.
Clarifying comments:

No response provided

9B1.
Does this complaint process extend to institutions not authorized by the agency that may enroll residents of the state (such as explicitly distance education programs with no physical presence or exempt institutions)?

Yes

9B2.
Who is the contact person at your agency for receiving complaints?

Contact Name: Ross Miller
Title: Director of State Authorization and Reciprocity
Agency: Indiana Commission for Higher Education
Address: 101 West Ohio Street, Suite 300, Indianapolis, IN 46204
Email: Complaints@che.in.gov
Phone: 317.232.1033
URL: https://www.in.gov/che/2744.htm

9B3.
Clarifying comments:

No response provided

Topic:

Consumer Protection and Student Complaints - SARA Participating Institutions

10A1.
Please describe the process for handling complaints about SARA participating Institutions.

The student must submit a formal written complaint using the Indiana Commission for Higher Education (ICHE) student complaint form.  The institution will receive a copy of the student complaint and must submit to the (ICHE) a written response.  The ICHE will then work with the state SPE in which the student resides to render a decision. 

10A2.
Is the process handled all within your agency or do you divide consumer protection and student complaint duties dependent on the type of institution (Public, Private, Technical, etc.)?

The student complaint is handled by the Indiana Commission for Higher Education.

10A3.
URL for student complaints – SARA participating institutions
10A4.
Who is the contact person at your agency for receiving complaints?

Contact Name: Ross Miller
Title: Director of State Authorization and Reciprocity
Agency: Indiana Commission for Higher Education
Address: 101 West Ohio Street, Suite 300, Indianapolis, IN 46204
Email: Complaints@che.in.gov
Phone: 317.232.1033
URL: https://www.in.gov/che/2744.htm

10A5.
Clarifying comments:

No response provided

Topic:

Enforcement

11A1.
If your agency has written descriptions of the possible consequence of institutional non-compliance, please provide it (or provide a web link).

SARA Participating Institutions may not be renewed for participation.  Institutions with a physical presence may not be re-authorized or not be authorized for new degree programs.  Institutions with no physical presence may not be re-authorized.

Topic:

Records Retention

12A1.
When a school closes, what is the process your state uses to ensure that transcripts/records are kept available?

The institution is notified that student records and financial ledgers must be submitted to the Indiana Archives and Records Administration (IARA).

12B1.
From what agency do students request their transcripts/records from a closed school?

Agency Name:  Indiana Archives and Records Administration
Contact Person: Various Staff
Contact Phone:  317.591.5222
Contact Address: N/A
Contact Email: arc@iara.in.gov
Contact website: https://www.in.gov/iara/
 

Topic:

Additional Information

13A1.
Is there anything else about the authorization process in your state that we and others ought to know about?

The SPE is working to ensure that all institutions have adequate student transcripts and have samples of all student transcripts on file.