Responses Last Confirmed:

Indiana Commission for Higher Education

Agency Contact

Ken Sauer
317.232.1090
ksauer@che.in.gov

Additional Contact

Ross Miller
317.232.1033

Secretary of State Contact

Connie Lawson
317-232-6536
sos@sos.in.gov
Topic

1: Important Agency Information to Note

a.
Provide any important information about your agency.

No response provided

Topic

2: Types of Educational Providers Authorized

a.
Indicate the types of institutions that your agency authorizes. Please provide a short explanation of any ambiguity in the comment section below.

__X__ Public, in-state degree granting institutions
__X__ Public, out-of-state degree granting institutions
__X__ Private, in-state, not-for-profit degree granting institutions (Exempted institutions are specifically named (IC 21-7-13-6"Approved postsecondary educational institution,” authorization is limited to participation in state financial aid.) Link: http://iga.in.gov/legislative/laws/2018/ic/titles/021/#21-7-13-5
__X__ Private, out-of-state, not-for-profit degree granting institutions
__X__ Private, in-state, for-profit degree granting institutions
__X__ Private, out-of-state, for-profit degree granting institutions
_____ Public, in-state, non-degree granting institutions
_____ Public, out-of-state, non-degree granting institutions
_____ Non-degree, not-for profit institutions
_____ Non-degree, for-profit institutions
__X__ Religious institutions (Institutions may waive their right to religious exemption and apply for Indiana Board for Proprietary Education Institutional Authorization.)
_____ Tribally-controlled institutions
_____ Federal Institutions
_____ Municipal institutions

b.
Does your agency authorize specific academic programs offered by institutions, only institutions themselves, or both?

____ Institution   _____ Program   ___X__ Both

c.
Clarifying comments:

No response provided

Topic

3: Accreditation

a.
Is accreditation required for an institution to be authorized in your state?

Yes

b.
If yes, please check all that apply as appropriate.

Accreditation Required for:

__X__ Public, out-of-state degree granting institutions *
__X__ Private, in-state, not-for-profit degree granting institutions *
__X__ Private, out-of-state, not-for-profit degree granting institutions *
__X__ Private, in-state, for-profit degree granting institutions *
__X__ Private, out-of-state, for-profit degree granting institutions *
_____ Public, in-state, non-degree granting institutions
_____ Public, out-of-state, non-degree granting institutions
_____ Non-degree, not-for profit institutions
_____ Non-degree, for-profit institutions
__X__ Religious institutions **
_____ Tribally-controlled institutions
_____ Federal Institutions
_____ Municipal institutions

c.
Clarifying comments:

* Institution may have accreditation through either a regional, national, or specialized accrediting agency recognized by the U.S. DOE.

** A religious institution that waives the right to religious exemption may have accreditation through either a regional or national accrediting agency recognized by the U.S. DOE.

Institutions are required to be accredited or be seeking accreditation with an accrediting agency recognized by the U.S. DOE.

Topic

4: Exemptions

a.
Are certain institutions or programs exempt by law or policy from your state authorization requirements?

(IC 21-7-13-6"Approved postsecondary educational institution") Link: http://iga.in.gov/legislative/laws/2018/ic/titles/021/#21-7-13-5

b.
If yes, for what types of institutions? Which types of programs?

No response provided

c.
Web link for exemptions.

No response provided

d.
Clarifying comments:

No response provided

Topic

5: Authorization of Distance Education

a.
Does your agency require purely online programs offered by out-of-state institutions to be authorized without regard to physical presence?

Yes, unless the institution is a SARA Participating Institution.

b.
If not, does your agency determine whether an institution must be authorized based on a physical presence (“operating”) standard?

No response provided

c.
Does your agency require correspondence study programs to be authorized without regard to physical presence?

Yes, unless the institution is a SARA Participating Institution.

d.
Clarifying comments:

The Indiana Commission for Higher Education (ICHE) adheres to the SARA established uniform standard for physical presence vs. distance education.

Topic

6: Physical Presence Policy

a.
If your agency uses a physical presence standard, how does your agency define physical presence?

The ICHE definition of physical presence reflects that of the SARA Policy Manual.

b.
Web link for physical presence definition.
c.
Clarifying comments:

The Indiana Commission for Higher Education (ICHE) adheres to the SARA established uniform standard for physical presence vs. distance education.

Topic

7: Student Complaints - SARA Participating Institutions

a.
Please describe the process for handling complaints about SARA participating Institutions.

The student must submit a formal written complaint using the Indiana Commission for Higher Education (ICHE) student complaint form. The institution will receive a copy of the student complaint and must submit to the (ICHE) a written response. The ICHE will then work with the state SPE in which the student resides to render a decision.

b.
Is the process handled all within your agency or do you divide consumer protection and student complaint duties dependent on the type of institution (Public, Private, Technical, etc.)?

The student complaint is handled by the Indiana Commission for Higher Education.

c.
Web link for student complaints – SARA participating institutions.
d.
Who is the contact person at your agency for receiving complaints?

Contact Name: Ross Miller
Title: Director of State Authorization and Reciprocity
Agency: Indiana Commission for Higher Education
Address: 101 West Ohio Street, Suite 300, Indianapolis, IN 46204
Email: complaints@che.in.gov
Phone: 317.232.1033
URL: https://www.in.gov/che/2744.htm

e.
Clarifying comments:

No response provided

Topic

8: Student Complaints - Non-SARA Participating Institutions

a.
Please describe the process for handling complaints about out-of-state postsecondary institutions or programs?

The student should file a complaint through his/her institution of higher education’s established complaint process. Information on the process can usually be found in the institution’s academic catalog, student handbook or website. If the student is unable to resolve the complaint in this manner, he/she should proceed to filing a student complaint with the Indiana Commission for Higher Education (ICHE).

b.
Is the process handled all within your agency or do you divide consumer protection and student complaint duties dependent on the type of institution (Public, Private, Technical, etc.)?
c.
Does this complaint process extend to institutions not authorized by the agency that may enroll residents of the state (such as explicitly distance education programs with no physical presence or exempt institutions)?

Yes

d.
Who is the contact person at your agency for receiving complaints?

Contact Name: Ross Miller
Title: Director of State Authorization and Reciprocity
Agency: Indiana Commission for Higher Education
Address: 101 West Ohio Street, Suite 300, Indianapolis, IN 46204
Email: complaints@che.in.gov
Phone: 317.232.1033
URL: https://www.in.gov/che/2744.htm

e.
Web link for the complaint form.
f.
Clarifying comments:

No response provided

Topic

9: Surety Bonds

a.
Does your state require a Surety Bond for authorized out-of-state institutions?

No

b.
Web link for surety bonds.

No response provided

c.
Clarifying comments:

No response provided

Topic

10: Tuition Refund Policy

a.
Does your state have a Tuition Refund Policy Requirement?

Yes, The Indiana Career College Student Assurance Fund (CCSAF) was established to refund students who attend for-profit degree granting institutions authorized by the Indiana Board for Proprietary Education.

b.
If yes, for what types of institutions?

Private, for-profit institutions

c.
Web link for tuition refund policy.

No response provided

d.
Clarifying comments:

No response provided

Topic

11: Student Tuition Recovery Fund

a.
Does your state have a Student Tuition Recovery Fund (or similar fund for school closure)?

Yes, The Indiana Career College Student Assurance Fund (CCSAF) was established to refund students who attend for-profit degree granting institutions authorized by the Indiana Board for Proprietary Education.

b.
If yes, for what types of institutions?

Private, for-profit institutions

c.
Web link for student tuition recovery fund.

No response provided

d.
Clarifying comments:

No response provided

Topic

12: Reporting

a.
What kinds of information or data must an institution report to your agency as a condition for continued out-of-state authorization?

SARA Participating Institutions must verify the institutional academic program inventory and student complaint link. Institutions with a physical presence must report specific program data including headcount. Institutions with no physical presence must report program title and CIP Code.

b.
How frequently do institutions report data?

Annually

c.
Is this information published or shared publicly?

No response provided

d.
Web link for reporting.
e.
Clarifying comments:

No response provided

Topic

13: Enforcement

a.
What are possible consequences of institutional non-compliance?

SARA Participating Institutions may not be renewed for participation. Institutions with a physical presence may not be re-authorized or not be authorized for new degree programs. Institutions with no physical presence may not be re-authorized.

b.
Web link for enforcement information.

No response provided

c.
Clarifying comments:

No response provided

Topic

14: Application Process

a.
Please provide a short description of the application process to obtain state authorization.

The Indiana State Portal Entity, which is the Indiana Commission for Higher Education (ICHE), requires that institution submit the Application and Approval Form for Institutional Participation In SARA, in addition institutions must verify that the Institutional Academic Program Inventory (API) is correct and provide a link to the institutional student grievance policy.

c.
Clarifying comments:

No response provided

Topic

15: Fees Associated with Authorization

a.
Is there an application fee associated with the authorization process?

The Indiana state portal entity has not established a fee for institutions applying for SARA participation.  For authorization with a physical presence the SPE has established a fee of $1,000.00.  For authorization with no physical presence the SPE has established a fee of $2,000.00.

b.
If yes, what is the fee or fee schedule?

No response provided

c.
Web link for fee information.
d.
Clarifying comments:

No response provided

Topic

16: Records Retention

a.
When a school closes, what is the process your state uses to ensure that transcripts/records are kept available?

The institution is notified that student records and financial ledgers must be submitted to the Indiana Archives and Records Administration (IARA).

b.
From what agency do students request their transcripts/records from a closed school?

Agency Name:  Indiana Archives and Records Administration
Contact Person: Various Staff
Contact Phone:  317.591.5222
Contact Address: N/A
Contact Email: arc@iara.in.gov
Contact website: https://www.in.gov/iara/
 

c.
Clarifying comments:

No response provided

Topic

17: Additional Information

a.
Is there anything else about the authorization process in your state that we and others ought to know about?

The SPE is working to ensure that all institutions have adequate student transcripts and have samples of all student transcripts on file.