Responses Last Confirmed:

Kentucky Commission on Proprietary Education

Agency Contact

Sarah Levy
502.573.1555
sarah.levy@ky.gov

Additional Contact

Secretary of State Contact

Alison Lundergan-Grimes
502-564-3490
sos.secretary@ky.gov
Topic:

Types of Educational Providers Authorized

2A1.
Institution Types Authorized – Indicate the types of institutions that your agency authorizes. Please provide a short explanation of any ambiguity in the comment section below

_X__ Public, in-state degree granting institutions

_X__ Public, out-of-state degree granting institutions

_X__ Private, in-state, not-for-profit degree granting institutions

_X__ Private, out-of-state, not-for-profit degree granting institutions

_X__ Private, in-state, for-profit degree granting institutions

_X__ Private, out-of-state, for-profit degree granting institutions

_X__ Public, in-state, non-degree granting institutions

_X__ Public, out-of-state, non-degree granting institutions

____ Non-degree, not-for profit institutions

____ Non-degree, for-profit institutions

_X__

2A2.
Clarifying comments:

We license private, for-profit institutions and non-profit institutions if they offer at the bachelor’s degree level or higher, and we license out-of-state public institutions that operate or solicit in Kentucky and offer course(s)/program(s) for college credit.  The KY Commission on Proprietary Education licenses private, for-profit institutions and non-profit institutions offering only below the bachelor’s degree level.

2B1.
Is accreditation required for an institution to be authorized in your state? Yes or No.

Yes

2B2.
Clarifying comments:

No response provided

2B3.
If yes, what type of accreditation is required? Please, check all that apply as appropriate.

We can’t respond based upon how this question is formatted.

Regional Accreditation Required for:
____ Public, out-of-state degree granting institutions
____ Private, in-state, not-for-profit degree granting institutions
____ Private, out-of-state, not-for-profit degree granting institutions
____ Private, in-state, for-profit degree granting institutions
____ Private, out-of-state, for-profit degree granting institutions
____ Public, in-state, non-degree granting institutions
____ Public, out-of-state, non-degree granting institutions
____ Non-degree, not-for profit institutions
____ Non

2B4.
Clarifying comments:

Accreditation by an accrediting agency recognized by the U.S. Department of Education is required.

2C1.
Does your agency authorize specific academic programs offered by institutions, only institutions themselves, or both?

____ Institution   _____ Program   __X__ Both

2C2.
Clarifying comments:

No response provided

2D1.
Does your state require a Surety Bond for authorized out-of-state institutions? Yes or No.

Yes

2D2.
Clarifying comments:

No response provided

 

2E1.
Does your state have a Tuition Refund Policy Requirement? If so, for which types of institutions?
Topic:

Exemptions

3A1.
Are certain institutions or programs exempt by law or policy from your state authorization requirements? If so, for which types of institutions? Which types of programs? Please provide web link.

No

Topic:

Authorization of Distance Education

4A1.
Does your agency require purely online programs offered by out-of-state institutions to be authorized without regard to physical presence? Yes or No.

No

4A2.
If not, does your agency determine whether an institution must be authorized based on a physical presence (“operating”) standard? Yes or No.

Yes

4A3.
Clarifying comments:

No response provided

4B1.
Does your agency require correspondence study programs to be authorized without regard to physical presence? Yes or No

No

4B2.
Clarifying comments:

No response provided

Topic:

Physical Presence Policy - Common Triggers

5A1.
If your agency uses a physical presence standard, how does your agency define physical presence? If available, please provide a link to that policy or a citation to the relevant regulation giving that standard.

Per 13 KAR 1:020 Section 1(9) and Section 2 https://apps.legislature.ky.gov/law/kar/013/001/020.pdf

5A2.
URL for physical presence definition

Per 13 KAR 1:020 Section 1(9) and Section 2 https://apps.legislature.ky.gov/law/kar/013/001/020.pdf

5A3.
Clarifying comments:

Please contact Sarah Levy with any questions

Topic:

Application Process

6A1.
Description – Please provide a short description of the application process to obtain state authorization. If available, please provide web links to the specific references to all applicable state laws, regulations, manuals, forms, or other pertinent docu
6A3.
Clarifying comments:

Please contact Sarah Levy with any questions.

Topic:

Fees Associated with Authorization

7A1.
Application Fee – Is there an application fee to initiate the authorization process? If so, what is the fee or fee schedule? Please provide a web link if available.

Yes, $5,000 base fee for initial licensure application, plus offering fee(s).  Please provide a web link if available.  Fee Schedule http://www.cpe.ky.gov/policies/licensure/feeschedule.pdf

7A2.
URL for Fee Information
7A3.
Clarifying comments:

No response provided

Topic:

Reporting

8A1.
What kinds of information or data must an institution report to your agency as a condition for continued out-of-state authorization?

Annual licensure renewal application, supplementary licensure applications for new programs and other changes, annual reporting of enrollment, transfer, and degrees conferred data.

8A2.
URL for reporting

Reporting is done via online reporting system with user account.

8A3.
How frequently do institutions report data?

Annually

8A4.
Is this information published or shared publicly?

It may

8A5.
Clarifying comments:

No response provided

Topic:

Consumer Protection and Student Complaints - Non-SARA Participating Institutions

9A1.
Please describe the process for handling complaints about out-of-state postsecondary institutions or programs?
9A2.
URL for the complaint form
9A3.
Is the process handled all within your agency or do you divide consumer protection and student complaint duties dependent on the type of institution (Public, Private, Technical, etc.)?

All within our agency.

9A4.
Clarifying comments:

No response provided

9B1.
Does this complaint process extend to institutions not authorized by the agency that may enroll residents of the state (such as explicitly distance education programs with no physical presence or exempt institutions)?

We may coordinate with the Kentucky Attorney General’s Office.

9B2.
Who is the contact person at your agency for receiving complaints?

Contact Name
Title
Agency: Council on Postsecondary Education
Address:CPE Consumer Complaint
Council on Postsecondary Education
1024 Capital Center Drive, Suite 320
Frankfort, KY 40601

Email: cpeconsumercomplaint@ky.gov
Phone: 502.573.1555 but complaints must be in writing
URL: http://cpe.ky.gov/campuses/consumer_complaint.html

9B3.
Clarifying comments:

A student complainant submits his or her complaint to our agency via the Complaint Form on our agency’s complaint webpage:  http://cpe.ky.gov/campuses/consumer_complaint.html

 

Topic:

Consumer Protection and Student Complaints - SARA Participating Institutions

10A1.
Please describe the process for handling complaints about SARA participating Institutions.

http://cpe.ky.gov/campuses/consumer_complaint.html  and per https://apps.legislature.ky.gov/law/kar/013/004/010.pdf

13 KAR 4:010 Section 5. Consumer Complaints.

(1) After first exhausting the institution’s internal procedure for complaint resolution, a non-resident student may file a complaint against the institution for failure to comply with any SARA standard within two (2) years of the incident about which the com-plaint is made.

(2) In order to be considered, a complaint shall be submitted by the student in writing and include the following information:

(a) Name, address, email

10A2.
Is the process handled all within your agency or do you divide consumer protection and student complaint duties dependent on the type of institution (Public, Private, Technical, etc.)?

All within our agency.

10A3.
URL for student complaints – SARA participating institutions
10A4.
Who is the contact person at your agency for receiving complaints?

 

Agency: Council on Postsecondary Education

Address: 1024 Capital Center Drive, Suite 320
Frankfort, KY 40601

Email: cpeconsumercomplaint@ky.gov

Phone: 502.573.1555 but complaints must be in writing

URL: http://cpe.ky.gov/campuses/consumer_complaint.html

 

10A5.
Clarifying comments:

A student complainant submits his or her complaint to our agency via the Complaint Form on our agency’s complaint webpage:  http://cpe.ky.gov/campuses/consumer_complaint.html

Topic:

Enforcement

11A1.
If your agency has written descriptions of the possible consequence of institutional non-compliance, please provide it (or provide a web link).
Topic:

Records Retention

12A1.
When a school closes, what is the process your state uses to ensure that transcripts/records are kept available?
12B1.
From what agency do students request their transcripts/records from a closed school?

Agency Name
Contact Person
Contact Phone
Contact Address
Contact Email
Contact website: http://cpe.ky.gov/campuses/closed.html

Topic:

Additional Information

13A1.
Is there anything else about the authorization process in your state that we and others ought to know about?

No response provided