Responses Last Confirmed:

New Jersey Office of the Secretary of Higher Education

Agency Contact

Eric Taylor, Esq., Director of Licensure
(609) 984-3738
eric.taylor@oshe.nj.gov

Additional Contact

Secretary of State Contact

Kim Guadagno
609-292-6000
lt.governor@nj.gov
Topic:

Types of Educational Providers Authorized

2A1.
Institution Types Authorized – Indicate the types of institutions that your agency authorizes. Please provide a short explanation of any ambiguity in the comment section below

___X_ Public, in-state degree granting institutions

___X_ Public, out-of-state degree granting institutions

__X__ Private, in-state, not-for-profit degree granting institutions

_X___ Private, out-of-state, not-for-profit degree granting institutions

_X___ Private, in-state, for-profit degree granting institutions

__X__ Private, out-of-state, for-profit degree granting institutions

____ Public, in-state, non-degree granting institutions

____ Public, out-of-state, non-degree granting institutions

____ Non-degree, not-for profit institutions

____ Non-degree, for-profit institutions

__X_

2A2.
Clarifying comments:

No response provided

2B1.
Is accreditation required for an institution to be authorized in your state? Yes or No.

No.

2B2.
Clarifying comments:

First time in-state applicants for higher education licensure are not required to be accredited.  However, all out-of-state licensure applicants must be fully-accredited to offer the kinds of programs that they seek to offer in NJ.

2B3.
If yes, what type of accreditation is required? Please, check all that apply as appropriate.

No response provided

Regional Accreditation Required for:

____ Public, out-of-state degree granting institutions

____ Private, in-state, not-for-profit degree granting institutions

____ Private, out-of-state, not-for-profit degree granting institutions

____ Private, in-state, for-profit degree granting institutions

____ Private, out-of-state, for-profit degree granting institutions

____ Public, in-state, non-degree granting institutions

____ Public, out-of-state, non-degree granting institutions

____ Non-degree, not-for profit institutions

____ Non-degree, for-profit institutions

__

2B4.
Clarifying comments:

No response provided

2C1.
Does your agency authorize specific academic programs offered by institutions, only institutions themselves, or both?

____ Institution _____ Program ___X__ Both

2C2.
Clarifying comments:

All programs offered pursuant to the award of initial licensure by OSHE to an in-state institution must be authorized by OSHE.  OSHE authorization for currently licensed in-state institutions that seek to offer new academic programs is required only in certain limited circumstances.  However, all programs offered in NJ by out-of-state institutions must be authorized by OSHE.

2D1.
Does your state require a Surety Bond for authorized out-of-state institutions? Yes or No.

No.

2D2.
Clarifying comments:

NJ does not require a Surety Bond for institutions of higher education.  Non-degree private career schools may be subject to different requirements overseen by different state agencies.

2E1.
Does your state have a Tuition Refund Policy Requirement? If so, for which types of institutions?

No. There is no such policy for institutions of higher education.

Topic:

Exemptions

3A1.
Are certain institutions or programs exempt by law or policy from your state authorization requirements? If so, for which types of institutions? Which types of programs? Please provide web link.

No. 

Topic:

Authorization of Distance Education

4A1.
Does your agency require purely online programs offered by out-of-state institutions to be authorized without regard to physical presence? Yes or No.

No.

4A2.
If not, does your agency determine whether an institution must be authorized based on a physical presence (“operating”) standard? Yes or No.

Yes.

4A3.
Clarifying comments:

No response provided

4B1.
Does your agency require correspondence study programs to be authorized without regard to physical presence? Yes or No

No. 

4B2.
Clarifying comments:

No response provided

Topic:

Physical Presence Policy - Common Triggers

5A1.
If your agency uses a physical presence standard, how does your agency define physical presence? If available, please provide a link to that policy or a citation to the relevant regulation giving that standard.

N.J.A.C. 9A:1-1.2 – "Physical presence" means that an entity offers college credit-bearing courses from, or conducts some portion of the learning experience at, a physical location established in New Jersey by the entity, whether established directly or under the auspices of another entity or an institution, except in an instance where an interstate agreement that New Jersey is a party to delineates any particular activity as not constituting a physical presence in the State and the offering entity is both licensed in a signatory state to that delineating agreement and authorized by the

5A3.
Clarifying comments:

No response provided

Topic:

Application Process

6A1.
Description – Please provide a short description of the application process to obtain state authorization. If available, please provide web links to the specific references to all applicable state laws, regulations, manuals, forms, or other pertinent docu

The application process for in-state licensure is detailed at N.J.A.C. 9A:1-1.3(a) to (f) and the application process for out-of-state licensure is detailed at N.J.A.C. 9A:1-5.1 to 5.5.

https://www.nj.gov/highereducation/documents/pdf/Licensure/LicensureRules.pdf

6A2.
URL for application

N/A. 

6A3.
Clarifying comments:

Institutions of higher education seek licensure in NJ via the submission of a licensure petition, which is an institutionally generated document.  Guidelines for preparing a licensure petition are provided upon request.

Topic:

Fees Associated with Authorization

7A1.
Application Fee – Is there an application fee to initiate the authorization process? If so, what is the fee or fee schedule? Please provide a web link if available.

There is no application fee.

7A2.
URL for Fee Information

N/A.

7A3.
Clarifying comments:

There is no application fee for NJ, however petitioning institutions are responsible for all costs associated with the licensure review, which typically includes a site visit at either the NJ instructional site or the institution’s main campus by agency staff and an external consultant team.  In addition, each consultant that participates in the review is to be offered an honorarium of $2,000 by the petitioning institution.

Topic:

Reporting

8A1.
What kinds of information or data must an institution report to your agency as a condition for continued out-of-state authorization?

N.J.A.C. 9A:1-5.4 requires out-of-state institutions to submit an annual update to the information provided in the licensure petition pursuant to N.J.A.C. 9A:1-5.2(b).

8A2.
URL for reporting

N/A. 

8A3.
How frequently do institutions report data?

Annually.

8A4.
Is this information published or shared publicly?

The records would be subject to a request made pursuant to NJ’s Open Public Records Act.

8A5.
Clarifying comments:

No response provided

Topic:

Consumer Protection and Student Complaints - Non-SARA Participating Institutions

9A1.
Please describe the process for handling complaints about out-of-state postsecondary institutions or programs?

OSHE complaint process is detailed at this link:  https://www.state.nj.us/highereducation/OSHEComplaintInstructions.shtml

9A3.
Is the process handled all within your agency or do you divide consumer protection and student complaint duties dependent on the type of institution (Public, Private, Technical, etc.)?

OSHE handles all complaints submitted on the OSHE complaint form.

9A4.
Clarifying comments:

No response provided

9B1.
Does this complaint process extend to institutions not authorized by the agency that may enroll residents of the state (such as explicitly distance education programs with no physical presence or exempt institutions)?

No. 

9B2.
Who is the contact person at your agency for receiving complaints?
  • Contact Name           Stefani Thachik
  • Title                              Director, Policy and Outreach
  • Agency                        OSHE
  • Address                       P.O. Box 542, Trenton, NJ 08625
  • Email                            stefani.thachik@oshe.nj.gov
  • Phone                          (609) 984-2804
  • URL                              N/A
9B3.
Clarifying comments:

No response provided

Topic:

Consumer Protection and Student Complaints - SARA Participating Institutions

10A1.
Please describe the process for handling complaints about SARA participating Institutions.

OSHE complaint process for SARA is detailed at this link:  https://www.state.nj.us/highereducation/SARA.shtml

10A2.
Is the process handled all within your agency or do you divide consumer protection and student complaint duties dependent on the type of institution (Public, Private, Technical, etc.)?

OSHE handles all complaints submitted on the OSHE complaint form.

10A3.
URL for student complaints – SARA participating institutions
10A4.
Who is the contact person at your agency for receiving complaints?

 

  • Contact Name           Eric Taylor, Esq.
  • Title                             Director of Licensure
  • Agency                        OSHE
  • Address                       P.O. Box 542, Trenton, NJ 08625
  • Email                           eric.taylor@oshe.nj.gov
  • Phone                          (609) 984-3738
  • URL                              N/A
10A5.
Clarifying comments:

No response provided

Topic:

Enforcement

11A1.
If your agency has written descriptions of the possible consequence of institutional non-compliance, please provide it (or provide a web link).

N/A.

Topic:

Records Retention

12A1.
When a school closes, what is the process your state uses to ensure that transcripts/records are kept available?

The process to ensure that transcripts/records are available is detailed at N.J.A.C. 9A:1.3(k).  Please note that NJ does not hold or maintain student higher education records for closed schools.

https://www.state.nj.us/highereducation/documents/pdf/Licensure/LicensureRules.pdf

12B1.
From what agency do students request their transcripts/records from a closed school?
  • Agency Name N/A
  • Contact Person N/A
  • Contact Phone N/A
  • Contact Address N/A
  • Contact Email N/A
  • Contact web site N/A

OSHE will assist individuals with identifying the third party that holds records for a closed institution. However, OSHE does not hold or maintain student higher education records for closed schools.  Please contact Eric Taylor, Esq. at (609) 984-3738 or eric.taylor@oshe.nj.gov for assistance.

Topic:

Additional Information

13A1.
Is there anything else about the authorization process in your state that we and others ought to know about?

Please contact Eric Taylor, Esq. at (609) 984-3738 or eric.taylor@oshe.nj.gov for more information about NJ state authorization processes.