Responses Last Confirmed:

Ohio Department of Higher Education

Agency Contact

Matt Exline
614-728-3095
mexline@regents.state.oh.us

Additional Contact

Secretary of State Contact

Jon Husted
614-0466-2655
jhusted@ohiosecretaryofstate.gov
Topic:

Types of Educational Providers Authorized

2A1.
Institution Types Authorized – Indicate the types of institutions that your agency authorizes. Please provide a short explanation of any ambiguity in the comment section below

_X___ Public, in-state degree granting institutions

_X___ Public, out-of-state degree granting institutions

_X___ Private, in-state, not-for-profit degree granting institutions

__X__ Private, out-of-state, not-for-profit degree granting institutions

___X_ Private, in-state, for-profit degree granting institutions

__X__ Private, out-of-state, for-profit degree granting institutions

__X__ Public, in-state, non-degree granting institutions

____ Public, out-of-state, non-degree granting institutions

____ Non-degree, not-for profit institutions

____ Non-degree, for-profit institutions

___

2A2.
Clarifying comments:

For-profit entities must also be registered with the State Board of Career Colleges and Schools. Non-degree entities (non-public) may be required to register with the State Board of Career Colleges and Schools as well.

2B1.
Is accreditation required for an institution to be authorized in your state? Yes or No.

Yes.

2B2.
Clarifying comments:

No response provided

2B3.
If yes, what type of accreditation is required? Please, check all that apply as appropriate.

Regional Accreditation Required for:
____ Public, out-of-state degree granting institutions
____ Private, in-state, not-for-profit degree granting institutions
____ Private, out-of-state, not-for-profit degree granting institutions
____ Private, in-state, for-profit degree granting institutions
____ Private, out-of-state, for-profit degree granting institutions
____ Public, in-state, non-degree granting institutions
____ Public, out-of-state, non-degree granting institutions
____ Non-degree, not-for profit institutions
____ Non-degree, for-profit institutions
____ Religious institutions
____

2B4.
Clarifying comments:

No response provided

2C1.
Does your agency authorize specific academic programs offered by institutions, only institutions themselves, or both?

____ Institution   _____ Program   ___X__ Both

2C2.
Clarifying comments:

No response provided

2D1.
Does your state require a Surety Bond for authorized out-of-state institutions? Yes or No.

No. 

2D2.
Clarifying comments:

No response provided

2E1.
Does your state have a Tuition Refund Policy Requirement? If so, for which types of institutions?

No, but the State Board of Career Colleges and Schools has a Tuition Recovery Fund for registered schools. Please see https://scr.ohio.gov/ConsumerInformation/StudentTuitionRecoveryFund.aspx for more information.

Topic:

Exemptions

3A1.
Are certain institutions or programs exempt by law or policy from your state authorization requirements? If so, for which types of institutions? Which types of programs? Please provide web link.

“Yes, Bible Colleges and Bible Institutes” may be exempt from a Certificate of Authorization. Please see page 64 of our Guidelines and Procedures at https://www.ohiohighered.org/sites/ohiohighered.org/files/uploads/program-approval/Academic-Program-Review-Guidelines_070516.pdf for specific criteria.

Topic:

Authorization of Distance Education

4A1.
Does your agency require purely online programs offered by out-of-state institutions to be authorized without regard to physical presence? Yes or No.

No. 

4A2.
If not, does your agency determine whether an institution must be authorized based on a physical presence (“operating”) standard? Yes or No.

Yes. 

4A3.
Clarifying comments:

On-ground components (e.g. clinical, practicum, student teaching, internship) completed in Ohio trigger authorization (or SARA participation).

4B1.
Does your agency require correspondence study programs to be authorized without regard to physical presence? Yes or No

No. 

4B2.
Clarifying comments:

No response provided

Topic:

Physical Presence Policy - Common Triggers

5A1.
If your agency uses a physical presence standard, how does your agency define physical presence? If available, please provide a link to that policy or a citation to the relevant regulation giving that standard.
  • The institution maintains a “brick and mortar” presence in Ohio
  • The program contains a component (e.g., student teaching, clinical placement, practicum) that will be completed in Ohio; or
  • The institution solicits Ohio residents for its programs (for-profit institutions only).
5A2.
URL for physical presence definition
5A3.
Clarifying comments:

No response provided

Topic:

Application Process

6A1.
Description – Please provide a short description of the application process to obtain state authorization. If available, please provide web links to the specific references to all applicable state laws, regulations, manuals, forms, or other pertinent docu

Ohio has a paper review process for non-SARA participating institutions to seek state authorization. The institution can contact Matt Exline who will provide the forms, invoice for review fees, and review the actual application.

6A2.
URL for application

 N/A contact Matt Exline

6A3.
Clarifying comments:

No response provided

Topic:

Fees Associated with Authorization

7A1.
Application Fee – Is there an application fee to initiate the authorization process? If so, what is the fee or fee schedule? Please provide a web link if available.

Base Fee

  • Associate:                         $3,000
  • Baccalaureate:                  $3,000
  • Master’s:                           $5,000
  • Doctoral/Professional:       $5,000

Assessed to every application

  • Program Review Fee:      $1000
7A2.
URL for Fee Information
7A3.
Clarifying comments:

The base fee is only assessed to first program at each degree level

Topic:

Reporting

8A1.
What kinds of information or data must an institution report to your agency as a condition for continued out-of-state authorization?

No response provided

8A2.
URL for reporting

No response provided

8A3.
How frequently do institutions report data?

No response provided

8A4.
Is this information published or shared publicly?

No response provided

8A5.
Clarifying comments:

No response provided

Topic:

Consumer Protection and Student Complaints - Non-SARA Participating Institutions

9A1.
Please describe the process for handling complaints about out-of-state postsecondary institutions or programs?

No response provided

9A2.
URL for the complaint form
9A3.
Is the process handled all within your agency or do you divide consumer protection and student complaint duties dependent on the type of institution (Public, Private, Technical, etc.)?

The State Board of Career Colleges and Schools also has a complaint process for schools under their purview. Here is a link to their complaint page: https://scr.ohio.gov/ConsumerInformation/FilingaComplaint.aspx

9A4.
Clarifying comments:

No response provided

9B1.
Does this complaint process extend to institutions not authorized by the agency that may enroll residents of the state (such as explicitly distance education programs with no physical presence or exempt institutions)?

No.

9B2.
Who is the contact person at your agency for receiving complaints?
9B3.
Clarifying comments:

No response provided

Topic:

Consumer Protection and Student Complaints - SARA Participating Institutions

10A1.
Please describe the process for handling complaints about SARA participating Institutions.

After receiving a complaint through the ODHE complaint form, the Chancellor’s staff will review the submitted materials. If needed, the ODHE will contact the person submitting the complaint for any required additional information or clarifications. The Ohio Department of Higher Education will then send a copy of the complaint to the institution against which the complaint has been filed and ask for a response within three weeks. After receiving the college or university’s response, the Chancellor’s staff will determine whether the institution’s student complaint process has been followed and

10A2.
Is the process handled all within your agency or do you divide consumer protection and student complaint duties dependent on the type of institution (Public, Private, Technical, etc.)?

The State Board of Career Colleges and Schools also has a complaint process for schools under their purview. Here is a link to their complaint page: https://scr.ohio.gov/ConsumerInformation/FilingaComplaint.aspx

10A3.
URL for student complaints – SARA participating institutions
10A4.
Who is the contact person at your agency for receiving complaints?
10A5.
Clarifying comments:

No response provided

Topic:

Enforcement

11A1.
If your agency has written descriptions of the possible consequence of institutional non-compliance, please provide it (or provide a web link).

N/A; in the past, we have engaged the Ohio Attorney General’s office for cease-and-desist letters to be sent to entities not operating within Ohio law/rule.

Topic:

Records Retention

12A1.
When a school closes, what is the process your state uses to ensure that transcripts/records are kept available?

ODHE requires submission of a Closure Plan (https://www.ohiohighered.org/sites/ohiohighered.org/files/uploads/program-approval/Academic-Program-Review-Guidelines_070516.pdf, p. 65-66), which must include information on records retention. ODHE does not physically house transcripts. The State Board of Career Colleges and Schools will house transcripts for schools under their purview.

12B1.
From what agency do students request their transcripts/records from a closed school?
Topic:

Additional Information

13A1.
Is there anything else about the authorization process in your state that we and others ought to know about?

No response provided