Responses Last Confirmed:

Oklahoma Board of Private Vocational Schools

Agency Contact

Nora Ann House
405/528-3370, Ext. 24
nhouse@obpvs.ok.gov

Additional Contact

Secretary of State Contact

Tamra Laxson
405-521-4138
Topic:

Types of Educational Providers Authorized

2A1.
Institution Types Authorized – Indicate the types of institutions that your agency authorizes. Please provide a short explanation of any ambiguity in the comment section below

____ Public, in-state degree granting institutions 
____ Public, out-of-state degree granting institutions   
_X-1_Private, in-state, not-for-profit degree granting institutions  
_X-1_Private, out-of-state, not-for-profit degree granting institutions  
_X-1_Private, in-state, for-profit degree granting institutions 
_X__ Private, out-of-state, for-profit degree granting institutions 
____ Public, in-state, non-degree granting institutions 
____ Public, out-of-state, non-degree granting institutions 
_X__ Non-degree, not-for profit institutions 
_X__ Non-degree, for-profit institutions 
_X-2

2A2.
Clarifying comments:

X-1, from above, the OBPVS licenses Degree Granting Private Institutions ONLY if those Institutions ALSO offer Non-Degrees and are not accredited. For the Degree elements the OBPVS defers to the Oklahoma State Regents for Higher Education IF the OSRHE enforces a Standard.

X-2: Not if the Programs offered are, "intrinsic for the propagation of faith." But, if Non-Sectarian offerings are made (such as Business Administration or Nursing), yes the religious org. would need an OBPVS license of State Authorization.

2B1.
Is accreditation required for an institution to be authorized in your state? Yes or No.

No

2B2.
Clarifying comments:

None

2B3.
If yes, what type of accreditation is required? Please, check all that apply as appropriate.

No response provided

Regional Accreditation Required for: 
____ Public, out-of-state degree granting institutions   
____ Private, in-state, not-for-profit degree granting institutions  
____ Private, out-of-state, not-for-profit degree granting institutions  
____ Private, in-state, for-profit degree granting institutions 
____ Private, out-of-state, for-profit degree granting institutions 
____ Public, in-state, non-degree granting institutions 
____ Public, out-of-state, non-degree granting institutions 
____ Non-degree, not-for profit institutions 
____ Non-degree, for-profit institutions

2B4.
Clarifying comments:

None

2C1.
Does your agency authorize specific academic programs offered by institutions, only institutions themselves, or both?

_____Institution  _____Program __X__Both

2C2.
Clarifying comments:

No response provided

2D1.
Does your state require a Surety Bond for authorized out-of-state institutions? Yes or No.

Yes

2D2.
Clarifying comments:

Or, as an alternative, a Certificate of Deposit may be placed on deposit with an Oklahoma Financial Institution (Bank, S & L, Credit union)

2E1.
Does your state have a Tuition Refund Policy Requirement? If so, for which types of institutions?

YES. If so, for which types of institutions? The Policy applies to ALL Institutions that obtain an OBPVS License of State Authorization, although an Institution may have a different Policy as long as the "different" Policy is more beneficial or advantageous to a Student.

Topic:

Exemptions

3A1.
Are certain institutions or programs exempt by law or policy from your state authorization requirements? If so, for which types of institutions? Which types of programs? Please provide web link.

YES, by law. If so, for which types of institutions? Please refer to Title 70 O.S. §21-101.1 through the RESOURCES TAB's OBPVS Enabling Statute LINK on the OBPVS Website http://obpvs.ok.gov Which types of programs? Usually exemption applies to ALL of the programs an Exempt Institution offers. The most frequent difference is for Employer- Paid and –Provided/Arranged Programs that the Institution may ALSO offer to the Public for self- pay. The Self-Paid, Public Program Offering is what the OBPVS regulates and for which an annual relicensing fee is required. The Employer-Paid/Provided Training is

Topic:

Authorization of Distance Education

4A1.
Does your agency require purely online programs offered by out-of-state institutions to be authorized without regard to physical presence? Yes or No.

YES, unless the Institution is a)Degree Granting AND SARA-eligible/approved. Or, b) offers a token (SINGLE) Non-Degree Certificate Program AND maintains National or Regionally Acreditation from a U.S. Department of Ed. approved Accreditor.

4A2.
If not, does your agency determine whether an institution must be authorized based on a physical presence (“operating”) standard? Yes or No.

No

4A3.
Clarifying comments:

None

4B1.
Does your agency require correspondence study programs to be authorized without regard to physical presence? Yes or No

Yes

4B2.
Clarifying comments:

The same standards are applied as those used for Distance (on- line) Ed. as described at item 4A1.

Topic:

Physical Presence Policy - Common Triggers

5A1.
If your agency uses a physical presence standard, how does your agency define physical presence? If available, please provide a link to that policy or a citation to the relevant regulation giving that standard.

No response provided

5A2.
URL for physical presence definition

No response provided

5A3.
Clarifying comments:

No response provided

Topic:

Application Process

6A1.
Description – Please provide a short description of the application process to obtain state authorization. If available, please provide web links to the specific references to all applicable state laws, regulations, manuals, forms, or other pertinent docu

Applications should be submitted virtually complete in hard copy, including payment of the statutory Fee. However, submitting a token/single delayed item under separate cover shortly after the majority is filed is permitted. Submission locks an Applicant's place in-line for the OBPVS review to be initiated on a 1st come, 1st served basis. The Application puts many items on the record, such as Secretary of State filing copies, that remain on-file and don’t have to be updated until changed by the Institution. The aim of the OBPVS is not to look for a reason to deny the Application, instead the

6A2.
URL for application

http://obpvs.ok.gov, SCHOOLS TAB, Applying for a License.

On the Website, there's a choice of downloading a ZIP File with all possible forms (not all forms apply to every Applicant) or individual Forms. Either method is free-of-charge. When using the ZIP File, the OBPVS suggests the Enabling Statue and Rules not be printed, because those will continue to be available on-line or could be saved electronically y the Applicant. Not printing those two (02) documents saves the majority of printing. Or, send a Check or Money Order to the OBPVS with the $25 Statutory Application Fee to be provided

6A3.
Clarifying comments:

No response provided

Topic:

Fees Associated with Authorization

7A1.
Application Fee – Is there an application fee to initiate the authorization process? If so, what is the fee or fee schedule? Please provide a web link if available.

YES  If so, what is the fee or fee schedule? $1,200.00, plus $200, per (Outside) Solicitor, if applicable. Link:http://ovpvs.ok.gov, RESOURCES TAB, Enabling Statute, Title 70 O.S. §21-106

7A2.
URL for Fee Information

http://ovpvs.ok.gov, RESOURCES TAB, Enabling Statute, Title 70 O.S. §21-106 (for all possible fees).

7A3.
Clarifying comments:

Solicitors are defined at http://ovpvs.ok.gov, RESOURCES TAB, Enabling Statute, Title 70 O.S. §21- 101 and exclude in-house Admission Reps. A Solicitor license may be submitted by an Institution at a future date and need not be a part of the initial Appliication

Topic:

Reporting

8A1.
What kinds of information or data must an institution report to your agency as a condition for continued out-of-state authorization?

Annually, as part of the Relicensing process, Schools report the Numbers of Enrollees, Drop-Pouts, and Graduates BY PROGRAM, and SOC Code, along with submitting CPA/PA-Prepared Financial Statements. The OBPVS is also authorized to make Data Calls, particularly in regard to Workforce Development efforts and Legislative Processes.

8A2.
URL for reporting

http://obpvs.ok.gov, RESOURCES TAB, OBPVS Enabling Statute Title 70 O.S. §21-102.1. (13)

8A3.
How frequently do institutions report data?

Annually, as part of the Relicensing process. At any time of the year for special Data Calls.

8A4.
Is this information published or shared publicly?

Yes, but, to-date, NOT by Institution name, only in the aggregate, by County, and/or by SOC Code.

8A5.
Clarifying comments:

LINK for Reporting Financials: http://obpvs.ok.gov, RESOURCES TAB, OBPVS Permanent Rules, OAC 565:10-27-1 and 27-2.

Topic:

Consumer Protection and Student Complaints - Non-SARA Participating Institutions

9A1.
Please describe the process for handling complaints about out-of-state postsecondary institutions or programs?

The process is that same as in-state Institutions. The OBPVS forwards the Complaint to the Institution for its input and, if applicable, a potential resolution. The OBPVS typically will allow thirty (30) days for a detailed response, but may expedite the deadline for time-sensitive matters, or grant a single brief extension. The OBPVS forwarding may or may not contain a list of requested supporting documents to e provided. Upon receipt of the response the Agency may ask the Complainant or the Institution a follow-up questions(s). Complaints are determined based on the OBPVS' law and rules, the

9A3.
Is the process handled all within your agency or do you divide consumer protection and student complaint duties dependent on the type of institution (Public, Private, Technical, etc.)?

No

9A4.
Clarifying comments:

No response provided

9B1.
Does this complaint process extend to institutions not authorized by the agency that may enroll residents of the state (such as explicitly distance education programs with no physical presence or exempt institutions)?

The Process only applies to the Institutions that have an OBPVS License. Although, following OBPVS awareness and confirmation of the need to license, potential unlicensed Institutions must show a good faith effort to comply (license), or cease operating without a license.

9B2.
Who is the contact person at your agency for receiving complaints?
  • Contact Name           Nora House
  • Title                            Director
  • Agency                       Oklahoma Board of Private Vocational Schools
  • Address                     3700 N. Classen Blvd., Ste. 250; Oklahoma City, OK 73118
  • Email                         nhouse@obpvs.ok.gov
  • Phone                       405/528-3370, Ext. 24
9B3.
Clarifying comments:

No response provided

Topic:

Consumer Protection and Student Complaints - SARA Participating Institutions

10A1.
Please describe the process for handling complaints about SARA participating Institutions.

Please contact the Oklahoma State Regents for Higher Education via Mr. Kyle Foster, the Assistant Vice Chancellor for Academic Affairs, in regards to SARA matters. His email is kfoster@osrhe.edu

10A2.
Is the process handled all within your agency or do you divide consumer protection and student complaint duties dependent on the type of institution (Public, Private, Technical, etc.)?

Please contact the Oklahoma State Regents for Higher Education via Mr. Kyle Foster, the Assistant Vice Chancellor for Academic Affairs, in regards to SARA matters. His email is kfoster@osrhe.edu

10A3.
URL for student complaints – SARA participating institutions

Please contact the Oklahoma State Regents for Higher Education via Mr. Kyle Foster, the Assistant Vice Chancellor for Academic Affairs, in regards to SARA matters. His email is kfoster@osrhe.edu

10A4.
Who is the contact person at your agency for receiving complaints?

Please contact the Oklahoma State Regents for Higher Education via Mr. Kyle Foster, the Assistant Vice Chancellor for Academic Affairs, in regards to SARA matters. His email is kfoster@osrhe.edu

10A5.
Clarifying comments:

No response provided

Topic:

Enforcement

11A1.
If your agency has written descriptions of the possible consequence of institutional non-compliance, please provide it (or provide a web link).

No response provided

Topic:

Records Retention

12A1.
When a school closes, what is the process your state uses to ensure that transcripts/records are kept available?

The OBPVS has unsuccessfully asked the Legislature to strengthen our laws for three (03) years, and will try again in the 2020 Legislative Session that begins on 2/3/2020. For now, the OBPVS tries diligently to encourage a closing School to a) do something responsible with the Transcripts, b) make permanent arrangements for record safekeeping and issuance, and c) record and provide those details to the OBPVS for dissemination to future interested persons.

12B1.
From what agency do students request their transcripts/records from a closed school?
  • Contact Name           Nora House
  • Title                            Director
  • Agency                       Oklahoma Board of Private Vocational Schools
  • Address                     3700 N. Classen Blvd., Ste. 250; Oklahoma City, OK 73118
  • Email                         nhouse@obpvs.ok.gov
  • Phone                       405/528-3370, Ext. 24
Topic:

Additional Information

13A1.
Is there anything else about the authorization process in your state that we and others ought to know about?

The OBPVS Staff dropped to two (02) FTEs in March 2018. Until June 2019, the existing Staff kept up with initial New School Ap. Reviews to complete the reviews within thirty (30) days of receipt. The Agency suspects those reviews will be slowed to sixty (60) to ninety (90) days for the foreseeable future. AFTER the OBPVS issues its initial review questions, the Applicant has a deadline of one hundred twenty (120) days to complete the applications and become licensed (unless OBPVS-caused delays occur).