Responses Last Confirmed:

Puerto Rico State Department- Board of Postsecondary Institutions

Agency Contact

Damaris Nolasco
787-722-2121 ext. 3801
dnolasco@estado.pr.gov

Additional Contact

Topic:

Types of Educational Providers Authorized

2A1.
Institution Types Authorized – Indicate the types of institutions that your agency authorizes. Please provide a short explanation of any ambiguity in the comment section below

x____ Public, in-state degree granting institutions

_x___ Public, out-of-state degree granting institutions

_x___ Private, in-state, not-for-profit degree granting institutions

_x___ Private, out-of-state, not-for-profit degree granting institutions

_x___ Private, in-state, for-profit degree granting institutions

_x___ Private, out-of-state, for-profit degree granting institutions

_x___ Public, in-state, non-degree granting institutions

_x___ Public, out-of-state, non-degree granting institutions

_x___ Non-degree, not-for profit institutions

_x___ Non-degree, for-profit institutions

2A2.
Clarifying comments:

If Out of State Institutions has physical presence as describe in the regulations they will have to apply for state authorization (License)

2B1.
Is accreditation required for an institution to be authorized in your state? Yes or No.

No. 

2B2.
Clarifying comments:

No response provided

2B3.
If yes, what type of accreditation is required? Please, check all that apply as appropriate.

No response provided

Regional Accreditation Required for:
____ Public, out-of-state degree granting institutions
____ Private, in-state, not-for-profit degree granting institutions
____ Private, out-of-state, not-for-profit degree granting institutions
____ Private, in-state, for-profit degree granting institutions
____ Private, out-of-state, for-profit degree granting institutions
____ Public, in-state, non-degree granting institutions
____ Public, out-of-state, non-degree granting institutions
____ Non-degree, not-for profit institutions
____ Non-degree, for-profit institutions
____

2B4.
Clarifying comments:

No response provided

2C1.
Does your agency authorize specific academic programs offered by institutions, only institutions themselves, or both?

____ Institution   _____ Program   __X___ Both

2C2.
Clarifying comments:

No response provided

2D1.
Does your state require a Surety Bond for authorized out-of-state institutions? Yes or No.

No.

2D2.
Clarifying comments:

No.

2E1.
Does your state have a Tuition Refund Policy Requirement? If so, for which types of institutions?

No.

Topic:

Exemptions

3A1.
Are certain institutions or programs exempt by law or policy from your state authorization requirements? If so, for which types of institutions? Which types of programs? Please provide web link.
Topic:

Authorization of Distance Education

4A1.
Does your agency require purely online programs offered by out-of-state institutions to be authorized without regard to physical presence? Yes or No.

Yes.

4A2.
If not, does your agency determine whether an institution must be authorized based on a physical presence (“operating”) standard? Yes or No.

No response provided

4A3.
Clarifying comments:

If  is not a SARA participating Institution they will have to apply for the regular licensing process.

4B1.
Does your agency require correspondence study programs to be authorized without regard to physical presence? Yes or No

Yes.

4B2.
Clarifying comments:

No response provided

Topic:

Physical Presence Policy - Common Triggers

5A1.
If your agency uses a physical presence standard, how does your agency define physical presence? If available, please provide a link to that policy or a citation to the relevant regulation giving that standard.
5A3.
Clarifying comments:

No response provided

Topic:

Application Process

6A1.
Description – Please provide a short description of the application process to obtain state authorization. If available, please provide web links to the specific references to all applicable state laws, regulations, manuals, forms, or other pertinent docu

No response provided

6A3.
Clarifying comments:

No response provided

Topic:

Fees Associated with Authorization

7A1.
Application Fee – Is there an application fee to initiate the authorization process? If so, what is the fee or fee schedule? Please provide a web link if available.

Application Fee – Is there an application fee to initiate the authorization process? If so,

what is the fee or fee schedule? Please provide a web link if available. http://www.agencias.pr.gov/agencias/cepr/inicio/leyesyeglamentos/Documents/Reglamentos%20Educaci%C3%B3n%20Superior/Reglamento%20Licenciamiento%20IES%20de%20PR.pdf   (Pages 75-76)

7A2.
URL for Fee Information

No response provided

7A3.
Clarifying comments:

No response provided

Topic:

Reporting

8A1.
What kinds of information or data must an institution report to your agency as a condition for continued out-of-state authorization?
8A3.
How frequently do institutions report data?

Annually

8A4.
Is this information published or shared publicly?

No.

8A5.
Clarifying comments:

No response provided

Topic:

Consumer Protection and Student Complaints - Non-SARA Participating Institutions

9A1.
Please describe the process for handling complaints about out-of-state postsecondary institutions or programs?

Please see link below

9A2.
URL for the complaint form

http://www.agencias.pr.gov/agencias/cepr/inicio/DocumentosCEPR/Documents/SARA/SARA_Complaint_Process.pdf

9A3.
Is the process handled all within your agency or do you divide consumer protection and student complaint duties dependent on the type of institution (Public, Private, Technical, etc.)?

No, we handle all within our agency.

9A4.
Clarifying comments:

No response provided

9B1.
Does this complaint process extend to institutions not authorized by the agency that may enroll residents of the state (such as explicitly distance education programs with no physical presence or exempt institutions)?

No. 

9B2.
Who is the contact person at your agency for receiving complaints?
  • Contact Name: David Baez
  • Title: Economic Program Analyst
  • Agency: Puerto Rico State Department- Board of Postsecondary Education
  • Address: PO Box 19900 San Juan PR 00910-1900
  • Email: dbaez@estado.pr.gov
  • Phone: 787-722-2121 ext. 3803
9B3.
Clarifying comments:

No response provided

Topic:

Consumer Protection and Student Complaints - SARA Participating Institutions

10A1.
Please describe the process for handling complaints about SARA participating Institutions.

http://www.agencias.pr.gov/agencias/cepr/inicio/DocumentosCEPR/Documents/SARA/SARA_Complaint_Process.pdf

10A2.
Is the process handled all within your agency or do you divide consumer protection and student complaint duties dependent on the type of institution (Public, Private, Technical, etc.)?

No, we handle all within our agency.

10A3.
URL for student complaints – SARA participating institutions

http://www.agencias.pr.gov/agencias/cepr/inicio/DocumentosCEPR/Documents/SARA/SARA_Complaint_Process.pdf

10A4.
Who is the contact person at your agency for receiving complaints?
  • Contact Name: David Baez
  • Title: Economic Program Analyst
  • Agency: Puerto Rico State Department- Board of Postsecondary Education
  • Address: PO Box 19900 San Juan PR 00910-1900
  • Email: dbaez@estado.pr.gov
  • Phone: 787-722-2121 ext. 3803
    • URL
10A5.
Clarifying comments:

No response provided

Topic:

Enforcement

11A1.
If your agency has written descriptions of the possible consequence of institutional non-compliance, please provide it (or provide a web link).
Topic:

Records Retention

12A1.
When a school closes, what is the process your state uses to ensure that transcripts/records are kept available?
12B1.
From what agency do students request their transcripts/records from a closed school?
  • Agency Name : Puerto Rico State Department- Board of Postsecondary Institutions 
  • Contact Person: Norma Rodriguez
  • Contact Phone: 787-722-2121
  • Contact Address: PO Box 19900 San Juan PR 00910-1900
  • Contact Email: nrodriguez@estado.pr.gov
  • Contact web site: www.ce.pr.gov
Topic:

Additional Information

13A1.
Is there anything else about the authorization process in your state that we and others ought to know about?

The Act 212 of 2018 eliminates the Puerto Rico Council of Education and creates a new regulatory body, the Board of Postsecondary Institutions, ascribed to the Puerto Rico State Department. Currently we are in the transition process.