Responses Last Confirmed:

West Virginia Council for Community and Technical College Education

Agency Contact

Nikki Bryant
681-313-2290
Nikki.bryant@wvhepc.edu

Additional Contact

Secretary of State Contact

Andrew "Mac" Warner
304-558-6000
wvsos@wvsos.com
Topic:

Types of Educational Providers Authorized

2A1.
Institution Types Authorized – Indicate the types of institutions that your agency authorizes. Please provide a short explanation of any ambiguity in the comment section below

 

_X___    Public, in-state degree granting institutions

__X__    Public, out-of-state degree granting institutions                

_X___    Private, in-state, not-for-profit degree granting institutions

__X__    Private, out-of-state, not-for-profit degree granting institutions  

__X__    Private, in-state, for-profit degree granting institutions

__X__    Private, out-of-state, for-profit degree granting institutions

____      Public, in-state, non-degree granting institutions

____      Public, out-of-state, non-degree granting institutions

_X___    Non-degree, not-for profit

2A2.
Clarifying comments:

No response provided

2B1.
Is accreditation required for an institution to be authorized in your state? Yes or No.

Yes. 

2B2.
Clarifying comments:

Accreditation is a requirement for any degree-granting institution.

2B3.
If yes, what type of accreditation is required? Please, check all that apply as appropriate.

Regional Accreditation Required for:

____ Public, out-of-state degree granting institutions

____ Private, in-state, not-for-profit degree granting institutions

____ Private, out-of-state, not-for-profit degree granting institutions

____ Private, in-state, for-profit degree granting institutions

____ Private, out-of-state, for-profit degree granting institutions

____ Public, in-state, non-degree granting institutions

____ Public, out-of-state, non-degree granting institutions

____ Non-degree, not-for profit institutions

____ Non-degree, for-profit institutions

____ Religious

2B4.
Clarifying comments:

No response provided

2C1.
Does your agency authorize specific academic programs offered by institutions, only institutions themselves, or both?

__X__ Institution _____ Program _____ Both

2C2.
Clarifying comments:

No response provided

2D1.
Does your state require a Surety Bond for authorized out-of-state institutions? Yes or No.

Yes

2D2.
Clarifying comments:

All proprietary institutions that are authorized in WV must have a surety bond, regardless of the location of the institution.

2E1.
Does your state have a Tuition Refund Policy Requirement? If so, for which types of institutions?
Topic:

Exemptions

3A1.
Are certain institutions or programs exempt by law or policy from your state authorization requirements? If so, for which types of institutions? Which types of programs? Please provide web link.
Topic:

Authorization of Distance Education

4A1.
Does your agency require purely online programs offered by out-of-state institutions to be authorized without regard to physical presence? Yes or No.

No

4A2.
If not, does your agency determine whether an institution must be authorized based on a physical presence (“operating”) standard? Yes or No.

Yes

4A3.
Clarifying comments:

Physical Presence

4B1.
Does your agency require correspondence study programs to be authorized without regard to physical presence? Yes or No

Yes

4B2.
Clarifying comments:

Soliciting students in WV

Topic:

Physical Presence Policy - Common Triggers

5A1.
If your agency uses a physical presence standard, how does your agency define physical presence? If available, please provide a link to that policy or a citation to the relevant regulation giving that standard.
5A3.
Clarifying comments:

No response provided

Topic:

Application Process

6A1.
Description – Please provide a short description of the application process to obtain state authorization. If available, please provide web links to the specific references to all applicable state laws, regulations, manuals, forms, or other pertinent docu

Business, Occupational or Trade School:  Submit an application for a permit following the guideline of Series 35 (section 4) file:///C:/Users/nbryant/AppData/Local/Microsoft/Windows/INetCache/IE/WX2K9POM/Series-35-Legislative-Rule-Final-Filed.pdf

6A3.
Clarifying comments:

No response provided

Topic:

Fees Associated with Authorization

7A1.
Application Fee – Is there an application fee to initiate the authorization process? If so, what is the fee or fee schedule? Please provide a web link if available.

 Yes, the initial fee for a permit is $2,000.  The annual renewal fee is $500.

7A3.
Clarifying comments:

The initial fee for authorization is $6,000.

Topic:

Reporting

8A1.
What kinds of information or data must an institution report to your agency as a condition for continued out-of-state authorization?
8A3.
How frequently do institutions report data?

Annually and when there is any changes/additions/elimination to an Institution’s program and/or curriculum)

8A4.
Is this information published or shared publicly?

No, not for proprietary schools

8A5.
Clarifying comments:

No response provided

Topic:

Consumer Protection and Student Complaints - Non-SARA Participating Institutions

9A1.
Please describe the process for handling complaints about out-of-state postsecondary institutions or programs?

n/a.  This office only handles complaints for schools with physical location in WV.

9A2.
URL for the complaint form

No response provided

9A3.
Is the process handled all within your agency or do you divide consumer protection and student complaint duties dependent on the type of institution (Public, Private, Technical, etc.)?

No response provided

9A4.
Clarifying comments:

No response provided

9B1.
Does this complaint process extend to institutions not authorized by the agency that may enroll residents of the state (such as explicitly distance education programs with no physical presence or exempt institutions)?

No response provided

9B2.
Who is the contact person at your agency for receiving complaints?
  • Contact Name

Nikki Bryant

  • Title

Compliance Officer

  • Agency

West Virginia Council for Community and Technical Education

  • Address

1018 Kanawha Blvd East, Suite 700, Charleston, WV  25301

  • Email

Nikki.bryant@wvhepc.edu

  • Phone

681-313-2290

  • URL

http://www.wvhepc.edu/inside-the-commission/offices-and-affiliates/academic-affairs/

9B3.
Clarifying comments:

No response provided

Topic:

Consumer Protection and Student Complaints - SARA Participating Institutions

10A1.
Please describe the process for handling complaints about SARA participating Institutions.

 If the school has a physical presence in WV, the complaint process would be the same for a SARA school and a non-SARA school

10A2.
Is the process handled all within your agency or do you divide consumer protection and student complaint duties dependent on the type of institution (Public, Private, Technical, etc.)?

The Compliance Officer, Nikki Bryant, is responsible for taking the report and informing the Vice Chancellor, Dr. Corley Dennison, throughout the initial investigation.  A site visit will be performed by the Compliance Officer, along with other personnel from the WVHEPC office, such as, legal counsel, financial aid rep., and a veterans affairs personnel.  After the site visit is performed, the Compliance Officer will create a report that will be send to legal for approval. Once approved, the site visit report will be sent to the school as well as the person who filed the complaint. 

10A3.
URL for student complaints – SARA participating institutions
10A4.
Who is the contact person at your agency for receiving complaints?
  • Contact Name

Nikki Bryant

  • Title

Compliance Officer

  • Agency

West Virginia Council for Community and Technical Education

  • Address

1018 Kanawha Blvd East, Suite 700, Charleston, WV  25301

  • Email

Nikki.bryant@wvhepc.edu

  • Phone

681-313-2290

  • URL

http://www.wvhepc.edu/inside-the-commission/offices-and-affiliates/academic-affairs/

10A5.
Clarifying comments:

Complaints filed through the on-site complaint process are received by the Executive Vice Chancellor for Administration.   Institutions permitted through Series 35 would be handled by Ms. Bryant

Topic:

Enforcement

11A1.
If your agency has written descriptions of the possible consequence of institutional non-compliance, please provide it (or provide a web link).

A letter to cease and desist would first be provided.  Possible legal action would follow with the Attorney General if that is necessary.

Topic:

Records Retention

12A1.
When a school closes, what is the process your state uses to ensure that transcripts/records are kept available?

file:///C:/Users/nbryant/AppData/Local/Microsoft/Windows/INetCache/IE/WX2K9POM/Series-35-Legislative-Rule-Final-Filed.pdf    page 7, section 10.1.f.  Inform the Council and currently enrolled students of plans to store the permanent student records and the procedure to obtain copies.

12B1.
From what agency do students request their transcripts/records from a closed school?

Varies.  The transcripts/records from closed schools are kept in various places- according to each individual school.  The WVHEPC office has a “Closed School List” with information on where transcripts can be retrieved for some, but not all, of these schools.

Agency Name

Contact Person

Contact Phone

Contact Address

Contact Email

Contact website

Topic:

Additional Information

13A1.
Is there anything else about the authorization process in your state that we and others ought to know about?

There is a 60 day grace period for renewal of a permit.  Once the school exceeds the 60 days, they must start the process over, filing for a NEW permit.  This also includes having to pay the initial permit fee of $2.000 instead of the renewal fee of $500.